Consumables Purchasing Coordinator

Consumables Purchasing Coordinator

Department: Logistics FLSA Status: Non-Exempt Reports To: Consumables Procurement and Purchasing Manager

Supervisory Responsibilities

None. This position has no direct reports and no formal supervisory authority.

Reporting Structure and Functional Alignment

Organizational Logistics Reporting Line: Consumables Purchasing Coordinator > Consumables Procurement and Purchasing Manager > Director of Logistics

The position receives direction and priorities from the Consumables Procurement and Purchasing Manager. It works with operating departments, Logistics Operations, and suppliers daily to keep materials available. The Purchasing & Logistics Coordinators report to the Logistics Purchasing Manager through a separate line. Cross-functional collaboration does not create a reporting relationship.

Position Summary

The Consumables Purchasing Coordinator handles day-to-day purchasing and receiving of non-cannabis consumables and raw materials for the Company's non-retail locations. The position works within the par levels, supplier agreements, and pricing set by the Consumables Procurement and Purchasing Manager.

Essential Duties and Responsibilities

Purchasing

· Monitor departmental par levels and usage, and initiate replenishment at established reorder points.

· Work with operating departments to understand production trends and inventory fluctuations.

· Build, manage, and document supplier purchase orders for all non-retail locations.

· Communicate with suppliers on order status, delivery schedules, and discrepancies.

· Obtain required documentation from new vendors.

· Track materials from purchase order issuance through receipt to ensure on-time delivery.

· Reconcile vendor invoices against purchase orders and receiving documentation to ensure accuracy.

Receiving and Inventory

· Receive, inspect, and verify incoming shipments against purchase orders, and maintain receiving records.

· Reject damaged items, record shortages, and work with suppliers to resolve discrepancies.

· Release verified materials to material handling staff for movement to storage or delivery.

· Update inventory records and close out purchase orders upon receipt.

· Reconcile warehouse consumables inventory and support accurate distribution to departments.

Compliance

· Complete required METRC awareness training.

· Support internal and regulatory audits of purchasing and receiving records.

Perform other duties as assigned.

Schedule and Work Hours

This is a full-time, non-exempt position. Schedule flexibility is required, including coverage for deliveries and urgent operational needs.

All hours worked are recorded and paid in accordance with the FLSA and Nevada law, including overtime, on-call response time, and travel between locations during the workday. Advance approval for overtime is a policy expectation, not a condition of payment. Off-the-clock work is not permitted.

Compliance and Continuing Eligibility

Continued employment is contingent on obtaining and maintaining a valid Nevada Marijuana Agent Registration Card and complying with Company policy, including completion of required METRC awareness training. The incumbent must promptly report any change in licensure or eligibility to Human Resources, complete all required training, and maintain the confidentiality of supplier pricing and Company business information.

Equal Employment Opportunity Statement

The Company is an Equal Employment Opportunity employer. Employment decisions are made without regard to any status protected by applicable law.

Minimum Qualifications

· Must be at least 21 years of age

· Ability to obtain and maintain a valid Nevada Marijuana Agent Registration Card

· Must pass a background check in accordance with state and Company requirements

· Must successfully complete pre-employment drug screening, consistent with Company policy and applicable Nevada law

· Prior purchasing or warehouse experience

· Strong attention to detail, accurate data entry, and organizational skills

· Proficiency with inventory, purchasing, and standard business software

· Clear written and verbal communication with suppliers and internal teams

Equivalent combinations of experience, training, and education will be considered, including relevant internal experience with Deep Roots Harvest. Emphasis is placed on demonstrated skill and capability.

Work Environment and Physical Requirements

Work is performed primarily in warehouse settings within secured, restricted-access facilities, with some office work.

The position frequently requires standing, walking, bending, twisting, reaching, and repetitive motion. The incumbent must regularly lift and carry up to 40 pounds independently and heavier loads with assistance or material-handling equipment.

The work environment may include exposure to cannabis odors and dust. Personal protective equipment is provided and required where applicable. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of this position.