CardVault by Tom Brady - Accounts Payable Clerk

The Accounts Payable Clerk supports the Accounting team by processing invoices, issuing vendor payments, and maintaining accurate payables records across high-volume locations. This role reconciles invoices, purchase orders, and received inventory; resolves vendor discrepancies and contributes to the month-end close. The position collaborates with operations management to support business needs, and improve processes.

As an Accounts Payable Clerk a typical day might include the following:

• Assist the AP Specialist with processing high-volume, multi-location invoices, data entry, and maintaining A/P record keeping

• Monitor and triage the shared AP inbox; respond to routine vendor and internal inquiries; escalate exceptions or issues requiring AP Specialist review appropriately

• Receive, sort, process and distribute mail, reports, and other accounting paperwork

• Prepare weekly check runs and approved ad hoc payment requests for review and release

• Identify and capture early-payment discounts and verify vendor pricing and terms

• Perform three-way match of invoices, purchase orders, and inventory receipts in Cin7 and Workday

• Manage merchandise order discrepancies and  apply credits due if applicable

• Reconcile vendor statements and coordinate with vendors on any discrepancies

• Set up and maintain vendor records, including collecting W-9s and supporting year-end 1099 reporting

• Review invoices for accurate sales tax and G/L coding prior to entry

• Be an active team member in month-end close process

• Collaborate cross-functionally on systems and processes to support business needs and drive continuous improvement.

• Other duties as assigned

This job might be for you if you demonstrate the following abilities and meet the following qualifications:

• 1 to 2 years administrative experience required

• Accounts payable experience a plus

• Retail and/or sports industry experience a plus

• Bachelor’s degree in accounting or finance-related field preferred, high school diploma required

• Strong attention to detail

• Exceptional interpersonal, organizational, and communication skills

• Must be able to thrive in a fast-paced environment

• Proficient use of Microsoft Excel

• Basic understanding of G/L accounts

• Inventory accounting experience a plus

• Workday and/or Cin7 experience a plus

Physical Demands / Work Environment / Hours

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential work functions.

• This position is located in our beautiful new office at The Hub on Causeway with scenic views of the Zakim Bridge. This full-time role is office-based, and not a remote opportunity

• Job functions require hours of sitting, typing, and use of a computer

• Non-typical office hours may occasionally be required including evenings, weekends, and holidays