Development Associate, Special Events

Job Summary

The Development Associate, Special Events provides comprehensive administrative and logistical support for 92NY’s fundraising, stewardship, and donor cultivation events. Reporting to the Senior Director of Special Events, the Associate helps coordinate and execute a wide range of events throughout the year while ensuring a seamless and welcoming experience for donors and guests.

Job Responsibilities Include

• Provide support for various fundraising, stewardship, and cultivation events, including correspondence, report generation and day-of administration and greeting.
• Assist with event administration and reporting including processing all event-related contributions, generating lists and reports, tracking RSVPs, producing acknowledgment letters and solicitation mailings, and keeping invitee/donor records up to date.
• Manage a portion of logistical planning for events including registration, building reservations, set-ups and breakdowns.
• Manage creation and distribution of electronic event communications including list creation, email design, and distribution.
• In advance of events, assist as needed with providing confidential research profiles producing biographical, financial, and philanthropic information.
• Submit event expense reports and vendor invoices for payment.
• Assist in benefit fulfillment and ticketing services for donors, including tracking and fulfilling requests, and producing ticketing reports.
• Provide impeccable customer service to 92NY supporters of all levels, including answering phone and email inquiries.
• Perform other related duties as requested or assigned.

Experience, Education, & Skills Desired

• Bachelor’s degree.

• Minimum of 1–2 years of experience supporting development special events and fundraising required, with experience in event coordination, donor relations, event administration, and the execution of fundraising, cultivation, and stewardship of events ranging from 20-500 guests.

• Strong project management and administration skills with the ability to handle multiple projects simultaneously.
• Excellent communication, interpersonal and diplomacy skills required to deal with the public, including major and high-profile donors as well as internal colleagues.
• Detail-oriented with strong writing, editing, proofreading and analytical skills.
• Must work well under pressure and adhere to strict deadlines.
• Proven high-level of expertise in using Microsoft Office Suite, particularly Excel, Outlook and Word and comfort navigating complex databases.
• Ability to organize, prioritize and execute responsibilities in the face of conflicting priorities or unexpected situations.
• Experience in Tessitura, Salesforce or other CRM databases strongly preferred.

Work Environment & Requirements

40 hours per week, Monday to Friday 9am to 6pm with a one-hour unpaid lunch break.

Some flexibility to work evening and weekend events will be required.

This position is approved to utilize a hybrid working model which is subject to change in the future.

Application Instructions

Interested applicants should forward a resume and a cover letter with salary requirements.

Due to a high volume of applications that we receive, we are only able to contact those contact those applicants whose experience most aligns with the position profile.

Compensation Range

$58,000 - $62,000

The actual compensation offered will be based on a number of factors including, but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.