Non Trade Procurement Assistant*

Non Trade Procurement Assistant*

SUMMARY

The NTP Admin Assistant (Contracts, KPI and Documents Control) will be responsible in ensuring all contracts records and other relevant documents accuracy and up to date in accordance business requirements. Ensuring completeness and full compliance to ROS and company’s policy.

ROLE

• Documents records keeping and management.
• Facilitate routing and coordination with involve stakeholders for ROS top sheet and main contracts draft.
• Maintain and ensure up to date contracts template and policy in collaboration and alignment with legal and end-user department.
• Check and ensuring completeness of contracts requirements and compliance to policy.
• Mobilize contracts review and approval per target timeline completion.
• Record and update in contract registry and publish to concern stakeholders.
• Publish contracts monitoring registry update to ensure contracts are valid within specific coverage. And notify and follow up end-user’s department on vendors engagement per contracts duration.
• Records keeping and updating for vendors price monitoring rates and vendors information data.
• Assist Vendor management performance evaluation and supplier accreditation process.
• Communicate with internal stakeholders and vendors regularly to address any concerns and foster an environment that facilitates continual improvement on contract agreement and SLA.