HR Specialist

Job Title: HR Specialist Department: HR

Reports to: HR Generalist Effective Date: 10/12/2026

AA Metals, Inc. is one of the largest and fastest growing distributors of quality aluminum and stainless products with four operational centers globally. We source from mills around the world and stock metals in our strategically located warehouses in North America. We have twice been recognized by Inc. Magazine as one of the fastest growing U.S. companies.

The HR Specialist plays a key role in supporting both the Human Resources function and the daily operations of the office. This position serves as a central resource for employees, visitors, and leadership by managing HR processes, coordinating office operations, supporting employee engagement initiatives, and ensuring a professional, organized, and efficient workplace environment. The ideal candidate is highly organized, customer-service oriented, able to balance HR responsibilities with administrative and office management duties, and motivated to develop and grow their career within the Human Resources profession.

Essential Duties & Responsibilities

• Assist with the recruitment process, including posting job openings, screening resumes, scheduling interviews, and conducting reference checks.

• Coordinate new hire onboarding activities, including preparing offer letters, conducting orientation sessions, completing required paperwork, and coordinating workspace setup and office access.

• Assist with audits, compliance initiatives, and HR reporting as needed.

• Collaborate with leadership and the HR team on employee engagement initiatives, recognition programs, and special projects designed to enhance the employee experience.

• Serve as the first point of contact for visitors, vendors, and guests while maintaining a professional and welcoming reception area.

• Answer and direct incoming phone calls, emails, and inquiries to the appropriate departments.

• Coordinate conference room scheduling, meeting logistics, room setup, catering, and necessary supplies.

• Manage office inventory, including office supplies, breakroom supplies, and workplace essentials; place orders as needed.

• Process and distribute incoming mail and packages, coordinate outgoing shipments, and maintain package tracking records.

• Create shipping labels and communicate with carriers and delivery providers to resolve shipment issues and provide updates.

• Coordinate onsite vendor visits, deliveries, maintenance appointments, and service providers.

• Prepare, organize, and maintain office records, documents, databases, and administrative files.

• Assist with basic financial and administrative tasks, including invoicing, expense tracking, and recordkeeping.

• Support the planning and execution of company meetings, team-building activities, employee recognition programs, and corporate events.

• Ensure common areas, conference rooms, breakrooms, and office facilities remain organized, clean, and fully operational.

• Prepare and distribute internal communications as needed.

• Provide administrative support to Human Resources and other departments as assigned.

• Support special projects and company initiatives as assigned.

Qualifications

• 1-2 years of experience in Human Resources, office administration, or a related field required.

• Demonstrated interest in building a long-term career in Human Resources, with a desire to expand HR knowledge, develop professionally, and take on increasing responsibility within the HR field.

• Strong organizational and time management skills with the ability to prioritize multiple responsibilities.

• Excellent verbal and written communication skills.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

• Strong attention to detail and accuracy in recordkeeping and data entry.

• Ability to work independently while collaborating effectively across departments.

• Customer-service mindset with a positive and professional attitude.

Note: This job description is intended to provide a general overview of the position and should not be interpreted as a comprehensive list of all responsibilities, duties, and skills required. Additional tasks may be assigned based on business needs.