The Finance Assistant is responsible for providing day-to-day bookkeeping and finance administration support to ensure accurate and timely processing of financial transactions and maintenance of financial records.
The role will support the smooth operation of the Finance function through the processing of sales and purchase invoices, bank and credit card reconciliations, VAT returns, journal postings and monthly reporting.
The postholder will also work closely with colleagues across the business to support purchasing activities and provide general assistance to the Financial Controller as required.
- Carry out daily bookkeeping activities using the IFS finance system, ensuring financial transactions are accurately and promptly recorded.
- Process sales invoices, receipts and payments, ensuring transactions are allocated and recorded correctly.
- Match purchase invoices to purchase orders, investigating and resolving any discrepancies where necessary.
- Post purchase invoices, ensuring costs are allocated to the correct nominal codes and cost centres.
- Complete regular bank and credit card reconciliations, investigating and resolving differences.
- Assist with the preparation and submission of VAT returns, ensuring relevant information is accurate and available within required timescales.
- Prepare and post journals, ensuring appropriate supporting documentation and accurate accounting entries.
- Assist with the preparation of monthly financial reports and management information.
- Support the Purchasing team with raising purchase orders and placing orders with suppliers, ensuring processes are followed and appropriate approvals are obtained.
- Liaise with internal departments and external suppliers to resolve invoice, payment and purchase order queries.
- Provide general finance and administrative support to the Financial Controller, including responding to ad hoc requests and assisting with other finance-related activities.
- Maintain accurate and organised financial records, ensuring documentation is appropriately filed and readily accessible.
- Identify opportunities to improve the efficiency and accuracy of finance processes and ways of working.
- Ensure all activities are carried out in accordance with company policies, financial procedures and relevant regulatory requirements.
Essential
A relevant finance or bookkeeping qualification, such as AAT, part qualified accountant etc.
- Previous experience in a finance, bookkeeping or accounts administration role.
- Good understanding of general bookkeeping and basic accounting principles.
- Experience processing sales and purchase invoices and recording financial transactions.
- Good numerical skills with a high level of accuracy and attention to detail.
- Competent IT skills, including experience using Microsoft Excel and other standard office applications.
- Good organisational skills, with the ability to manage workloads and meet deadlines.
- Good written and verbal communication skills.
Desirable
- A relevant finance or bookkeeping qualification, such as AAT, or working towards one.
- Experience using IFS or a similar finance or enterprise resource planning (ERP) system.
- Experience undertaking bank and credit card reconciliations.
- Knowledge of VAT processes and returns.
- Experience working with purchase orders, supplier invoices and cost centre allocations.
- Experience supporting month-end processes and preparing financial reports.
Person Specification
- Demonstrates excellent attention to detail and accuracy, particularly when handling financial information and processing transactions.
- Handles sensitive and confidential information with discretion and maintains a professional approach at all times.
- Has excellent verbal and written communication skills, with the ability to communicate effectively with colleagues and external contacts.
- Works collaboratively and positively with colleagues, supporting the wider Finance team and other departments as required.
- Able to manage and prioritise workload effectively, organise time and meet deadlines.
- Takes a proactive approach, uses initiative to resolve routine issues and responds positively to changing priorities.
We are part of the AB Dynamics Group, an innovative, dynamic listed business with a friendly and supportive working environment. In addition to competitive salaries, our attractive benefits package includes a discretionary company bonus scheme, 25 days holiday (plus bank holidays), and generous company pension contributions.
At AB Dynamics Group we set ourselves ambitious objectives and strive to work according to our values of customers, people, diversity, innovation, excellence and responsibility. We are committed to promoting equality of opportunity for all staff and job applicants. We do not discriminate against staff based on age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation.
