About Us
AB Facility Services is a trusted facility solutions partner delivering integrated maintenance and building support services helping organizations create and maintain safe, efficient, high-performing, and welcoming environments.
Position Summary
The Accounts Payable Specialist will be responsible for the day-to-day management of the Company's accounts payable functions, including vendor invoices, contractor invoices, Ramp transactions, expense documentation, payment processing, and account reconciliations.
Key Responsibilities
- Process and maintain vendor and contractor invoices from receipt through payment.
- Review invoices for accuracy, appropriate coding, approvals, and supporting documentation.
- Manage and reconcile Ramp transactions, including receipts, coding, approvals, and outstanding transactions.
- Monitor company card activity and follow up on missing receipts or documentation.
- Maintain accurate vendor records and assist with vendor onboarding and updates.
- Process contractor invoices and verify required supporting documentation before payment.
- Match invoices to purchase orders, contracts, work orders, or other supporting documentation when applicable.
- Enter and maintain AP transactions within the accounting system.
- Assist with weekly payment processing and ensure invoices are paid according to established terms.
- Reconcile vendor statements and research outstanding or disputed balances.
- Communicate with vendors and contractors regarding invoices, payment status, discrepancies, and account questions.
- Identify duplicate invoices, incorrect charges, missing approvals, and other AP discrepancies.
- Maintain organized electronic AP records and supporting documentation.
- Assist with month-end close activities, including AP reconciliations and accrual support.
- Prepare AP reports and provide information to management and Accounting as needed.
- Support the Controller and accounting team with special projects and process improvements.
- Maintain confidentiality of financial and company information.
Qualifications
- 3+ years of accounts payable or accounting experience.
- Experience processing vendor invoices and payments.
- Experience with
Ramp or a similar corporate card/expense management platform preferred. - Experience with accounting software; Sage 300 experience is a plus.
- Strong Excel skills, including spreadsheets, lookups, and basic reconciliations.
- Strong attention to detail and organizational skills.
- Ability to manage a high volume of invoices and transactions while meeting deadlines.
- Strong written and verbal communication skills.
- Ability to independently follow up with vendors, contractors, and internal departments.
- Ability to identify discrepancies and resolve issues efficiently.
- High level of accuracy, accountability, and professionalism.
