Finance Middle Office Analyst IO

Guayaquil, EcuadorOn-SiteFull-time2–5 yrs experiencePosted 1mo ago

Job description

ABOUT US

VUMI® is an international health insurance company offering exclusive major medical insurance products and VIP medical services to private and corporate clients worldwide. VUMI® products are designed to give you unique benefits and extensive global coverage. Most importantly, VUMI® gives you peace of mind – you’ll be covered at all times – anywhere in the world.

VUMI® has operational offices around the world and employs more than 550 multinational professionals

POSITION SUMMARY

The Middle Office Analyst – Investment Operations is responsible for supporting the execution, control, and reconciliation of investment-related activities within the Life & Investment Division. This role ensures the accurate processing of investment orders, integrity of portfolio records, and proper flow of client funds across custodial and operational accounts.

The position acts as a key operational link between Finance, Operations, custodial banks, brokers, and asset management partners, ensuring that all investment transactions are executed in accordance with approved instructions, reconciled accurately, and properly recorded.

In the start-up phase of the division, the Middle Office Analyst plays a critical role in establishing operational controls, reconciliation processes, and cash management workflows to support the March 2026 launch and ensure a strong control environment from day one.

ESSENTIAL FUNCTIONS

The essential functions include, but are not limited to the following:

Trade Execution & Investment Operations
- Execute and monitor investment orders in coordination with approved brokers and asset managers, ensuring accuracy and timeliness of instructions.
- Confirm that all trades have been properly executed, matched, and settled in accordance with trade instructions.
- Track trade lifecycle events, including execution, settlement, and confirmation.
Reconciliation & Control
- Perform daily and periodic reconciliation of investment portfolios between internal records and custodian bank statements.
- Identify, investigate, and resolve discrepancies in a timely manner, escalating issues where necessary.
- Maintain audit-ready documentation supporting all reconciliations and adjustments.
Cash Flow & Treasury Coordination
- Ensure proper flow of client funds into and out of investment accounts, including subscriptions, redemptions, and transfers.
- Set up and monitor financial transfers between custodian accounts and business operating accounts.
- Coordinate with Finance and Operations teams to ensure accurate cash positioning and liquidity management.
Broker & Custodian Interaction
- Serve as the operational point of contact with brokers, custodians, and external investment partners for trade execution and settlement queries.
- Coordinate confirmations, settlements, and operational issues with counterparties to ensure smooth transaction processing.
Portfolio Records & Reporting Support
- Maintain accurate, complete, and up-to-date portfolio records, including transaction history, positions, and cash balances.
- Ensure proper documentation and record retention for all investment-related activities.
- Support the preparation of internal reports related to investment activity and portfolio status.
Accounting & Financial Reporting Support
- Provide detailed transaction data and reconciliation support to the accounting team for journal entries and financial reporting.
- Assist in ensuring alignment between investment records and accounting systems.

KEY PERFORMANCE INDICATORS (KPIs)

Reconciliation Accuracy: Timely and accurate reconciliation of portfolios and cash balances.
Trade Processing Efficiency: Timeliness and accuracy of trade execution and settlement monitoring.
Break Resolution: Speed and effectiveness in identifying and resolving discrepancies.
Cash Flow Accuracy: Proper execution and tracking of all fund movements.
Data Integrity: Accuracy and completeness of portfolio records and documentation.
Operational Compliance: Adherence to internal controls, procedures, and audit requirements.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Finance, Accounting, Economics, or a related field.
2–5 years of experience in investment operations, middle office, fund administration, or custody-related roles.
Strong understanding of trade lifecycle, settlement processes, and portfolio reconciliation.
Experience working with custodian banks, brokers, or asset managers.
Solid knowledge of cash management and financial controls.
Advanced proficiency in Excel; familiarity with financial systems or portfolio management tools is a plus.
Strong attention to detail, organizational skills, and ability to manage multiple priorities.
Good communication skills and ability to coordinate across internal teams and external counterparties.

WORKING CONDITIONS

The following job-related working conditions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function.

WORK ENVIRONMENT

The role primarily operates in an in-door, climate-controlled office setting working in close proximity to others. Noise level in the work environment is low to moderate. Light level provides adequate brightness for reading, computer work, and other tasks without causing glare or strain.

PHYSICAL DEMANDS

The job primarily involves sedentary work with prolonged periods sitting at a desk. While performing the duties of this job, employees may occasionally be expected to:

exert up to 10 pounds of force and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
operate standard office equipment such as copiers, computers, telephones, printers, etc.

TRAVEL

Minimal to no travel required

SAFETY HAZARD OF THE JOB

Minimal Hazards including potential ergonomic risks from prolonged sitting or repetitive motions.

LEADERSHIP COMPETENCIES

Attention to Detail & Control Mindset
Analytical Thinking & Problem Solving
Cross-Functional Coordination
Process Discipline & Documentation
Accountability & Reliability
Adaptability in Start-Up Environments

EEO STATEMENT

VUMI Group is an equal opportunity employer. We celebrate diversity and are committed to an inclusive environment for all employees.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. The requirements listed in this job description are the minimum levels of knowledge, skills, or abilities necessary. This job positing does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Job details are sourced from the employer's original posting.

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