Accountant/Finance Manager

Job Description:

ROLE PROFILE

Position:                            Accountant/Finance Manager, Italy Services

Department:                     Group Finance

Location:                            Milan, Italy

Reports to:                        Europe Regional Finance Director

Salary Range: EURO 50,000.00 - 60,000.00

PURPOSE

The Finance Manager will have full ownership of the Italy Services entity (c.15 employees), leading all financial, payroll, and statutory activities. This is a hands-on role combining financial control, accounting, payroll coordination, and business partnering within a small, standalone entity environment.

RESPONSIBILITIES

Key Responsibilities

1. Financial Control & Accounting

• Maintain full ownership of the general ledger and accounting records

• Record and analyse salaries, including payroll postings and reconciliations

• Manage fixed assets: capitalisation, movements, and monthly depreciation

• Record purchase invoices, staff expenses, and ensure compliance with deductibility rules

• Prepare and post accruals and deferrals (G&A and other costs)

• Manage bank postings, reconciliations, and transaction allocations

2. Payments & Cash Management

• Oversee and process all payments including:

• Salaries, tax payments, pension funds, and suppliers

• VAT, corporate taxes, and other statutory payments

• Act as secondary approver on banking platforms

• Monitor cash flow and working capital

3. VAT, Tax & Statutory Compliance

• Prepare and submit VAT returns and maintain VAT registers

• Manage quarterly and annual tax declarations

• Coordinate with external advisors (CPA, payroll consultant)

• Ensure compliance with Italian statutory and tax requirements

4. Management Reporting & Planning

• Prepare monthly management accounts with variance analysis

• Produce additional reporting (e.g. Prophix reports)

• Support budgeting and forecasting processes including:

• P&L and G&A cost planning

• Salary cost projections

• Reconciliation of budget/forecast vs. actuals

5. Payroll Administration

• Act as key interface with outsourced payroll provider

• Collect and submit monthly payroll inputs including:

• Absences, sick leave, parental leave

• Salary adjustments and working hour changes

• Expense reimbursements and benefits

• Review payroll outputs and ensure accuracy of payslips

• Process salary payments and resolve discrepancies

6. Employee Finance Administration

• Support onboarding processes (tax data, benefits, system coordination)

• Manage lunch voucher process (calculation, ordering, distribution)

• Support expenses process (with ongoing automation improvements)

• Process bonus payments in coordination with HR

7. Revenue & Intercompany Accounting

• Raise and record sales invoices (including SDI e-invoicing)

• Manage recharge invoices and intercompany transactions

• Reconcile intercompany balances and agreements

8. Audit & Governance

• Lead the audit process and prepare statutory accounts

• Ensure timely delivery of audit requirements and filings

• Maintain strong internal controls and compliance

9. Team & Stakeholder Management

• Manage and oversee the local finance resource

• Act as the primary finance contact for the Italy entity

• Collaborate with HR, regional finance teams, and external providers

SKILLS & EXPERIENCE

• Qualified accountant or equivalent experience in Italy

• Strong knowledge of Italian GAAP, VAT, and payroll processes

• Experience in a broad, hands-on finance role within a small entity

• Strong understanding of end-to-end accounting and payroll

• Experience working with external payroll providers and auditors

• High attention to detail and strong organisational skills

• Fluent in Italian and English

PERSON SPECIFICATION

• Hands-on and proactive, with a strong sense of ownership

• Comfortable operating as a standalone finance lead

• Strong problem-solving and process improvement mindset

• Effective communicator with both finance and non-finance stakeholders

EEO Statement

Abercrombie & Kent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.