Accounts Payable Specialist
Location: On-site in Westborough, MA. We are not considering remote candidates at this time.
About us
United Medical Systems is a mobile healthcare services company offering shared service programs with an emphasis on delivering advanced technologies and cost-efficient solutions in the clinical areas of Urology.
We are seeking a detail-oriented and driven Accounts Payable Specialist to join our team.
The Accounts Payable Specialist will be responsible for a variety of accounting duties including, but not limited to: processing a high volume of accounts payable payables with a focus on accuracy, general ledger coding, routing expense invoices for approval, Audit/reconciliation on vendor statements, daily check runs, ensuring invoices are paid timely and accurately, Managing and overseeing a centralized accounts payable inbox, providing support to internal personnel and external vendor inquiries.
Primary Responsibilities/Duties/Functions/Tasks:
- Provides accurate and proficient data entry and processing of invoices including review for appropriate documentation and approval
- Follow approval hierarchy and ensure there are appropriate approvals before entering invoices for payment
- Ensures timely payments to avoid late charges and provide payment confirmations
- Pays invoices by obtaining payment authorizations, matching transaction documentation and scheduling/preparing disbursements, including check runs, wires and electronic payments
- Evaluates completeness and accuracy of invoices submitted for payment, including determination and implementation of corrective action to resolve errors involving invoice coding
- Manage workflows and provide timely and accurate payment processing for vendors
- Assist in preparation of yearend issuance of 1099s
- Provide internal and external customer service by responding to a variety of finance and account status inquiries
- Filing and maintaining accurate file of invoices and paid items for multiple entities
- Performs other duties as required
- Pull invoice copies from vendor profiles and process intercompany entries
- Monitor the A/P aging for un-cleared checks, pending payments or other issues
Qualifications:
- 1 – 2 years of accounts payable experience required and/or a degree in Accounting
- Familiar with standard accounting concepts, practices, and procedures (GAAP)
- Degree in business/accounting a plus
- Must be task-oriented and able to follow standardized work instructions in a structured environment that is high-volume and fast-paced and must be flexible with changing priorities as they arise
- Attention to detail, allowing early detection and correction of data entry errors at time of data entry
- Ability to work independently and remain self-motivated with minimal direct supervision
- Computer literate and familiar with accounting software programs. Microsoft Navision.
- Detail-oriented, self-motivated, team player
- Oral and written communication skills and ability to deal with vendors and co-workers; interact positively with all levels of associates
- Proficient in Microsoft Excel software and excellent data entry skills required
- Experience with A/P processing required and G/L accounting experience a plus
- Organizational skills and ability to work independently with changing priorities
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