At Orient Express Sailing Yachts, the HR Officer supports the HR Business Partner in the day-to-day management of human resources and helps implement the company’s HR processes.
Serving as a key point of contact for employees and managers, he or she is involved in every stage of an employee’s career—from recruitment to onboarding—while overseeing HR administrative tasks.
In a rapidly growing international environment, this position offers a cross-functional perspective on human resources and actively contributes to the development of the HR function within Orient Express Sailing Yachts.
Key Responsibilities
Personnel Administration
- Prepare and track employment contracts, amendments, and administrative documents;
- Ensure that employee files and HR databases are kept up to date;
- Assist with the administrative tracking of new hires, transfers, and departures;
- Track medical checkups;
- Manage meal vouchers and other employee benefits;
- Prepare and submit the necessary payroll data in collaboration with relevant service providers and contacts;
- Respond to employees’ day-to-day administrative requests.
Recruitment
- Help coordinate recruitment efforts for the headquarters and operations teams;
- Track applications and schedule interviews;
- Coordinate communication between candidates and managers;
- Help draft and post job openings;
- Contribute to improving the candidate experience.
Payroll Management
- Collect and verify variable payroll components (bonuses, absences, overtime, transportation, etc.).
- Ensure that payroll data is submitted to the accounting firm on a monthly basis in accordance with the schedule.
- Verify preliminary pay stubs and coordinate corrections with the accounting firm.
- Respond to employee inquiries regarding payroll and personnel administration.
Onboarding & Employee Experience
- Organize the onboarding process for new employees;
- Coordinate the various stages of onboarding with the relevant teams;
- Prepare the documents and tools needed for new hires upon arrival;
- Participate in initiatives aimed at strengthening employee engagement and experience.
HR Support
- Support the HR Business Partner (HRBP) in implementing HR projects;
- Contribute to the continuous improvement of HR processes;
- Help produce HR reports and metrics;
- Monitor HR best practices as needed.
- Strong knowledge of human resources administration
- Knowledge of recruitment processes
- Basic understanding of payroll and time management
- Proficiency with office software
- Attention to detail and strong organizational skills
- Discretion and respect for confidentiality
- Excellent interpersonal skills, customer service orientation, ability to work independently, and team spirit
- Ability to handle multiple tasks simultaneously.
- Degree in Human Resources or a related field
- At least 2 years of experience in a generalist HR role
- Fluent in French and in english
