Team Member: Personal Assistant

About Business:

Adani Group: In recent years, we have evolved from a new player in power generation to India’s largest private thermal power producer, with a capacity of 15,250 MW and a 40 MW solar project in Gujarat. It has created a world-class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large-scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG-rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Job Purpose: Provide comprehensive administrative and organizational support to the Head - Group Corporate Finance by managing schedules, coordinating meetings, and handling correspondence to ensure seamless daily operations. Facilitate effective communication by acting as a liaison between internal teams and external stakeholders. Ensure timely execution of tasks through efficient prioritization and process management.

Responsibilities

Personal Assistant

Administrative Support:

Manage the Head’s daily schedule, including coordinating meetings, appointments, and travel arrangements.

Handle correspondence, including drafting emails, letters, and memos as directed by the Head - Group Corporate Finance.

Maintain an organized filing system for critical documents, reports, and communications, ensuring easy retrieval.

Assist in organizing events, conferences, and other professional engagements as needed.

Meeting Coordination and Follow-ups:

Schedule, organize, and coordinate internal and external meetings, including preparing agendas, minutes, and required materials.

Assist in tracking action items from meetings, ensuring timely follow-up and updates to the Head.

Liaise with internal departments and external stakeholders to ensure seamless communication and collaboration.

Monitor deadlines, reminders, and tasks for the Head, ensuring timely completion.

Communication and Liaison:

Act as the primary point of contact for all incoming communication to the Head, ensuring prompt responses and prioritization.

Coordinate with the finance team and other departments to consolidate reports, presentations, and updates.

Maintain confidentiality and professionalism while handling sensitive information and communications.

Process and Documentation Support:

Assist in preparing financial reports, presentations, and documents as per the Head’s requirements.

Maintain an updated repository of critical information, including policies, project details, and contact lists.

Support process improvements within the administrative framework to enhance efficiency.

Key Stakeholders - Internal

Business CEOs

Business HODs

Corporate Finance team

Key Stakeholders - External

Banks

Financial Institutions

Regulatory Bodies

Qualifications

Educational Qualification:

Graduate in any discipline; Bachelor's Degree in Finance is an advantage

Work Experience (Range of years):

2-3 years of experience in a similar administrative or secretarial role.