Bachelor’s degree. 1–2 years of professional experience in project documentation, document control, project coordination. Professional working proficiency in English. Experience using document management systems and standard office tools (e.g., MS Office). Strong organizational skills with high attention to detail. Ability to manage multiple tasks, follow up with stakeholders, and meet deadlines. Fluency in French (spoken and written) is a plus Nice to Have Experience in EPC, engineering, construction, or industrial project environments.
Familiarity with customer documentation portals and document approval workflows. Experience coordinating documentation with suppliers or subcontractors. Exposure to basic reporting, KPIs, or dashboards. We are seeking a Document Controller with 1–2 years of experience to support and coordinate project documentation activities across the full project lifecycle — from sales support through project closeout. This role is ideal for an early-career professional who is highly organized, detail-oriented, and eager to grow within project management and documentation.
The role
serves as a key interface between the Project Manager, technical teams, customers, and suppliers, ensuring documentation quality, compliance, and timely delivery.
Key Responsibilities
- Sales & Pre-Project Phase Review project inputs to understand documentation scope and requirements.
- Support estimation of documentation workload and resource needs.
- Identify documentation-related contractual requirements, including special formats, penalties, and compliance obligations.
- Project Initiation & Setup Review and confirm documentation requirements.
- Support validation of documentation effort estimates and identify risks.
- Apply documentation standards, guidelines, and workflows.
- Support setup of documentation tracking and management tools.
- Create and maintain the Master Document Register (MDR) with the Project Manager.
- Coordinate with the customer’s Document Manager to align documentation expectations.
- Support implementation of documentation procedures for suppliers and subcontractors.
- Monitoring & Control Track documentation progress using internal systems and tools (e.g., GCP Ops or equivalent).
- Support document review, approval, and publication workflows.
- Follow up on document submissions and stakeholder feedback.
- Help prioritize documentation deliverables aligned with project milestones.
- Maintain accurate documentation records and traceability.
- Support preparation of transmission records and contractual documentation logs.
- Assist with reporting, dashboards, and basic KPIs.
- Monitor supplier documentation submissions and compliance.
- Support documentation activities during construction and installation phases.
- Change Management Support updates to documentation plans and MDR following approved changes.
- Project Closeout Support compilation and delivery of final documentation in line with customer requirements.
- Assist with organizing final documentation packages (digital and/or hard copy).
- Support coordination of customer review and approval.
- Contribute to documentation-related lessons learned.
- Annual bonus Health insurance and wellness programs Professional development and training opportunities
