PROGRAM ADMINISTRATOR

THE COMPANY

For over 40 years, Aero Simulation, Inc. (ASI) has provided quality flight training devices to the US Military. ASI has successfully built numerous training systems with a primary focus on aircrew and maintenance training systems. Our current programs include, but are not limited to, the B-1 Training Systems (Air Force), E-2D Training Systems (Navy), CH-53E Training Devices (USMC), IMOMS (Coast Guard), Navigation, Seamanship, Shiphandling Trainer – NSST (Navy). To learn more about ASI visit Programs- Aero Simulation, Inc.

ASI is a 100% employee-owned engineering and manufacturing company committed to supporting the nation’s warfighters. Being 100% employee-owned directly impacts our culture: it drives our decision-making, motivates our teams, increases our productivity, improves retention and contributes to the future success of our company. Our culture is one where we work hard for our clients and for each other – and we have fun collaborating, sharing experience and expertise, and learning along the way. We strive to deliver exceptional quality, elevate client relationships, and enrich the careers and lives of our employee-owners. As Employee-Owners, we are invested in the success and continued development of each other and the company.

In addition to the Employee Stock Ownership Plan (ESOP), we offer a flexible work environment, generous paid time off, professional development opportunities, industry competitive compensation, and superior benefits to include medical, dental, 401k and more!

ASI is a great place to build a career and grow with a company that is dedicated to quality, service and to fostering a community of support for each and every member of the team. To learn more about this opportunity, keep reading!

POSITION SUMMARY

The Program Administrator (PA) performs the administrative management of assigned programs. The PA is responsible for ensuring ASI meets all administrative contractual requirements and resolving any administrative issues. The PA consults with other members of the Management Team on these matters and achieves agreement or elevates the issue until consensus is reached.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensures that CDRLs are submitted on schedule, action items are resolved on schedule, program activities are on schedule, etc. The PA generates periodic progress reports to the customer.
• Serves as the primary point of contact (POC) for administrative inquired with the customer program team.
• Reviews all contract changes at the time of their incorporation to ensure that they contain no errors or inappropriate requirements. Update as appropriate project management databases.
• Ensures that ASI’s subcontracts impose upon our suppliers the performance required to enable ASI to meet its contractual obligations regarding CDRLs. The PA consults with the PM/PE and Contracts to ensure that the requirements are properly flowed down to our subcontractors.
• In conjunction with the Contracts department, monitors subcontractor and major vendor performance to ensure they meet their administrative contractual obligations to ASI.
• Tracks correspondence with customers, subcontractors, and major vendors.
• Writes all Conference Minutes when required as a deliverable item, as agreed between ASI and Customer, and/or as requested by the PM/PE.
• In conjunction with the PM/PE, prepares and submits all Administrative CDRLs (to include Monthly Status Reports, Agendas, Presentation Materials,).
• Maintains database and configuration management of all CDRL deliverables.
• Assists with collection efforts and timely submittal of required project documentation.
• Organizes, prepares, attends, and participates in internal and customer meetings (including non-administrative and monthly PMRs).
• Develops and maintains productive working relationships within ASI and with customers and teammates.
• Assesses all deliverables for accuracy, quality, and timeliness.
• Provides status updates, monitors timeliness, and flags potential issues to the PM/PE.
• Communicates with relevant employees and the customer to keep progress on track.
• Provides support to PM/PE to successfully complete the assigned project(s).
• Creates project specific templates, based on contract requirements.

SUPERVISORY RESPONSIBILITES

This position does not have supervisory responsibilities.