Basic Assignment: The Operations and Grant Manager (OGM) will be responsible for a region of ASAS-LA sites in the Los Angeles County.
Qualifications:
- Minimum of five years experience working in the after school field in a supervisory capacity and program implementation.
- Must possess a High School diploma or General Education Diploma (GED). Baccalaureate degree in education, social or human services, child development, recreation or related field is desirable.
- Ability to communicate effectively in a team environment.
- Respond to critical incidents and act promptly in an emergency situation.
- Skilled in problem-solving and decision-making.
- Ability to work cooperatively and collaboratively with School District staff, public officials, private sector officials, parents and community leaders.
- Knowledgeable in After School Education and Safety (ASES) and 21st Century Grant Requirements.
- Experience in managing and tracking annual site budgets.
- Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail.
- Excellent organizational and managerial skills.
- Must be proficient with computer software programs (i.e. Microsoft Office Software).
- Excellent written and communication skills.
- CPR and First Aid Certifications.
- Provide proof of clearance for DMV H-6, and Tuberculosis.
- Must clear Drug Test and DOJ/FBI Live Scan.
- Fluency in a language other than English highly desirable
Major Functions
- Responsible for ensuring program excellence and operational integrity for a region of sites.
- Responsible for maintaining operational compliance as it pertains to policies and procedures.
- Provide support, guidance, and oversight to Program Coordinators in managing the day-to-day programmatic operational functions of sites.
- Review and approve session reconciliations and check requests.
- Operations and Grant Manager to add employee profiles into stratustime with supervision of Sr. Operations and Grant Manager.
- Support mission-based programming to a region of schools through effective leadership and programmatic best practices.
- Monitor and track student attendance and program dosage for evaluation and decision-making purposes.
- Operations and Grants Manager to approve payroll in stratustime; including corrections prior to payroll close
- Assess job performance of Program Coordinators within their region.
- Monitor Sites responsibility of Cityspan completion.
- Monitor the certified assurances to guarantee fulfillment of grant requirements.
- Maintain positive and open communication with all stakeholders on a school site including administration, faculty and core day teachers.
- Oversight of human resources including maintaining of employee files, livescan and background checks, First Aid/CPR certification, payroll records and timecards, etc.
- Manage documents needed for internal or external program audits.
- Monitor attendance sheets submission for data entry.
- Attend monthly Principal meeting with PC to ensure recommendations made at meeting are incorporated into program plan.
- Maintain positive and open communication with Senior Operations and Grant Managers through weekly meetings and periodic assessments.
- Collaborate with the Program Coordinators to maintain a safe and efficient working environment and ensure operating compliance at all school sites including incident and accident reporting, alleged sexual harassment and child abuse reporting and claims, maintaining of 1:20 staff/student ratios, etc.
- Serve as agency liaison for site-based visits conducted by LACOE.
- Maintain professional attitude, rapport, and appearance with all stakeholders.
- Available to work evenings and weekends.
- Attend all required management staff meetings, chapter meetings, school site meetings.
- Travel to off-site meetings, trainings and events.
- Perform other duties as assigned.
