AHRC NYC is seeking a Business Manager of Operations for their Real Property division.
Compensation Package: $60,000-$70,000 per year plus a very generous and comprehensive Benefit package. See Benefit information below.
Schedule: Monday - Friday 9am-5pm.... possibility of working one day per week remote.
ESSENTIAL RESPONSIBILITIES
- Perform wide variety of operational activities: compile, record, and verify data related to department, programs, attendance, personnel and/or payroll records and prepare and update reports and spreadsheets.
- Oversee Help Desk tasks and assignments to ensure workforce is receiving appropriate assistance from Real Property staff.
- Maintain monthly and annual matrix of financial and budget tasks; prepare and process invoices in Workplace; reconcile invoices; and prepare financial and administrative reports. Monitor annual operating budgets and expense controls.
- Ensure financial, statistical, and billing information is compiled and submitted in timely fashion.
- Review maintenance contracts, new contracts, renewals, amendments, terminations, etc. Work with vendors to obtain and review required documents to ensure they meet requirements, put together contract packets, and see through to execution.
- Maintain relationships with vendors for matters concerning maintenance contracts.
- Maintain records for correspondence and documentation in relation to established contracts and those in progress.
- Coordination of vendors and maintenance contracts yearly bid package, including vendor calendar of required inspections.
- Facilitate the updating of established processes for preventive maintenance, maintain matrix of facilities upkeep and improvement, and report on technology integration.
- Develop monthly matrix to record invoices for maintenance to match with FMX ticket numbers and work performed. Record and update fire alarm, sprinkler inspection and vendor lists.
- Develop monthly matrix to track open projects and fleet vehicles and drivers (maintenance, inspections, EZ Pass, violations/tickets).
- Prepare and distribute weekly operational meeting minutes, update weekly support activities; draft correspondence, create forms and spreadsheets; schedule life safety monthly inspections; maintain Preventive Maintenance calendar; organize and maintain paper and electronic files; and respond to information requests (including from DOB and FDNY).
- Conduct additional duties as needed.
- H.S. Diploma or G.E.D. plus 5 years of related work experience, AA or BA degree plus 2-3 years of related work experience, or an equivalent combination of education and experience.
- Intermediate Microsoft application skills, especially in use and maintenance of Excel spreadsheet functions. Must demonstrate the ability to learn and use agency-specific computer databases (e.g., Workplace, Great Plains, CMHC).
- Must exhibit excellent organizational and coordination skills and the ability to manage multiple tasks simultaneously, while exercising independent judgment and problem-solving abilities.
- Excellent interpersonal and communication skills are required. Experience interacting with senior management, staff, individuals with intellectual and developmental disabilities and their families preferred.
- Must be able to communicate effectively and tactfully in both verbal and written form.
- Must be able to establish and maintain effective working relationships with those contacted in the performance of required duties.
- Must have the ability to work under pressure and handle completing priorities.
- Must have good writing skills and the ability to compose and edit correspondence, such as memoranda, emails, and letters.
Benefits:
- Low cost, quality Medical Insurance (Single & Family Plans)
- 403(b) retirement plan
- 403(b) company match
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Life insurance
- Paid time off (sick, personal and vacation)
- Parental leave
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
AHRC New York City provides equal employment opportunity to all applicants, with employment based upon personal capabilities and qualifications without discrimination because of race, color, national origin, religion, sex (with or without sexual conduct), age, disability, pregnancy, alienage or citizenship status, marital status, creed, genetic disposition or carrier status, sexual orientation or any other protected characteristic as established by law.
