Responsibilities:
1. Accounts Payable Operations
- Coordinate and manage day-to-day activities within the Accounts Payable function.
- Process supplier payments accurately and within agreed payment terms.
- Enter and post payments in the accounting system and ensure timely allocation and clearing against outstanding invoices.
- Verify payments prior to obtaining authorized signatures by reviewing payment vouchers, supporting documentation, and checks.
- Reconcile Accounts Payable balances with relevant records, including the subsidiary/vendor ledger and General Ledger.
- Maintain accurate and up-to-date supplier accounts and supporting documentation.
2. Supplier & Internal Stakeholder Management
- Liaise with suppliers regarding invoices, payments, account balances, and payment-related queries.
- Coordinate with the Supply Chain department and suppliers regarding advance payments and ensure their timely and appropriate adjustment in the financial statements.
- Work closely with internal stakeholders and external suppliers to resolve discrepancies and ensure timely processing of invoices and payments.
3. Month-End Closing & Reporting
- Manage and complete month-end closing activities for all Accounts Payable-related accounts.
- Prepare Accounts Payable registers, reconciliations, and related reports accurately and within established deadlines.
- Reconcile detailed Accounts Payable reports to General Ledger accounts and investigate and resolve any discrepancies.
- Support the preparation of financial information and reports as required by management.
4. Compliance, Controls & Audit
- Ensure compliance with company policies, financial controls, and applicable procedures throughout the Accounts Payable process.
- Maintain proper filing, documentation, and secure storage of Accounts Payable records to ensure audit readiness.
- Support internal and external audits by providing requested documentation, reconciling supporting reports to General Ledger accounts, and verifying supplier payments.
- Review Accounts Payable transactions to ensure appropriate approvals and supporting documentation are in place.
5.Process Improvement
- Identify and implement opportunities to improve Accounts Payable processes, controls, efficiency, and accuracy.
- Drive initiatives to reduce paper-based processes and increase the use of electronic and automated Accounts Payable processes.
- Work closely with senior management and relevant stakeholders to continuously improve and develop Accounts Payable processes and procedures.
- Contribute to the standardization and optimization of AP workflows and controls.
