To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently
Responsibilities
- Reconciliation of VCC/ Hayaza certificates, stock movement, stock on hand in order to ensure accurate records, in line with the information available on the system
- Coordinate with sales to receive insurance policy , with GRO for registration of the vehicle and for purchase of Salik tag, etc. prior to delivery to the customer
- Track the daily vehicle delivery, follow up to ensure timely invoicing of the same and timely processing of customer refunds
- Timely submission of bank deal documents to F&I and credit invoices to customers.
- In case of trade in of vehicles, ensure appropriate documentation is received and payments received / released as applicable to customer/ banks.
- Procurement of consumables for the showroom by following all related processes. Planning, organizing and distributing of uniforms and stationery to the floors.
- Monitor leave of staff including posting of leave, arranging annual leave ticket, keep track of unauthorized absenteeism and coordinate with payroll/HR/GR for leave notification, passport request etc.
- Facilitate timely requisition and distribution of employees’ documents such as passports, labor cards and other documents.
- Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment, re-conditioning and outside work
- Ensure all legal documentation is in order prior to release of VCC / Hayaza for all new/ used vehicles
- Ensure applicable system updates in a timely and accurate manner
- Provide necessary support services to departments and provide general administrative duties to support smooth functioning of business.
- Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database.
- Raise LPO’s and ensure timely follow up of the payments.
Qualifications
- Graduate preferably in commerce
- 2 – 3 years experience in similar role (administration and stock management) having 1 -2 years work experience in automotive industry
