Payroll Specialist

• 🗓️ Full-time | Permanent | Start ASAP
• 📍 Sydney based (CBD)
• 🏡 Hybrid working 2 days per week in office

Genuine exposure to global payroll (Australia, Canada and beyond) | real progression as our payroll function grows | modern tools (NetSuite, ADP) plus room to use AI to work smarter | supportive finance team | work with purpose.

👋 Meet AlayaCare! We're a fast-growing SaaS scaleup on a mission to transform aged and disability care across Australia, Canada, the US and beyond. Our platform helps care providers deliver exceptional service in homes, communities, and residential settings.

We're big on tech with purpose, passionate about improving care outcomes, and just as passionate about building a workplace where our people can grow and do their best work.

The Role:

We're looking for a Payroll Specialist who's keen to build a genuine career in payroll, not just process it. Hands-on Australian payroll experience is essential — you’ll process our fortnightly payroll end-to-end from day one. Experience with ADP or a similar system is a bonus, but not a dealbreaker. You’ll manage this across our two Australian companies, and gradually build exposure to how payroll works in other countries as part of our global finance team. Reporting to the Payroll Manager, you'll have real room to grow as our payroll function expands.

Your days will involve:

Payroll Processing & Compliance

• Process fortnightly Australian payroll end-to-end — new starters, terminations, leave, overtime, allowances and deductions
• Keep on top of PAYG, superannuation (incl. upload), STP and workers' compensation requirements

Systems & Reconciliation

• Work across two ADP instances for two different entities, plus reconcile payroll data and journals
• Run manual validation checks each cycle to catch discrepancies before they go out, and support month-end and audit
• Get comfortable using AI tools to work more efficiently, in line with our privacy and security standards

Collaboration & Global Team

• Work flexible morning hours some days to overlap with our global payroll team
• Partner with People & Culture and Finance, and handle employee payroll queries with a service mindset
• Start building exposure to payroll in other jurisdictions, including Canada

Growing Into the Role

• Take on more of the payroll function as it expands — there's a genuine path to grow here, not a fixed, static role
• Get involved in payroll process improvements and, over time, potentially payroll system implementations

You won’t be expected to know every jurisdiction on day one — you’ll be supported to build knowledge of Canadian and other international payroll as our global footprint grows.

You'll thrive in this role if you:

• Have hands-on Australian payroll experience end-to-end (STP, PAYG, super etc.) — essential
• Have intermediate Excel skills (e.g. VLOOKUP, pivot tables) and are curious about using AI tools
• Are a strong communicator, able to communicate across borders and make complex concepts easy to understand
• Are self-driven with the ability to prioritise your work to meet deadlines, and work proactively and autonomously
• Are comfortable with manual, hands-on work and have a rigorous process for checking it before it's finalised
• Are curious, keen to learn and want to grow beyond Australian payroll into other jurisdictions
• Have exposure to ADP or similar payroll systems — a bonus, not required
• Are flexible, detail-oriented, and looking to advance your payroll career

We believe great work should be rewarded. Here's how we show our appreciation:

• 🏡 Hybrid working (2 days in office per week), Sydney CBD based
• 💰 Competitive salary + company stock (RSUs)
• 🧘 5 Wellness days per year
• 💳 $1,000/year flexible benefits package & $500 per year L&D allowance
• 🧡 2 days annual company-paid volunteer leave to support causes you care about
• 🍕 Team lunches, events & wellness activities
• 🤝 A genuinely open, inclusive, and collaborative culture
• 💡 A chance to build real payroll expertise across multiple countries, in a fast-paced tech company doing purposeful work in the care space

How to Apply:

Sound like you? Apply today, send us your resume and a cover letter letting us know why you’re a good fit for the role.

Belonging matters.

We're committed to building an organisation that reflects the communities we serve. Diversity, equity, inclusion, and accessibility aren't just buzzwords here, they're woven into everything we do.

Need adjustments to participate in the recruitment process? We've got you. Just reach out to our HR team: [email protected]. We do not accept unsolicited CVs from Recruitment Agencies.