Project Manager

Date of Publication: 13/08/2025

The Project Manager is responsible for the oversight of the planning of the execution of projects, including overseeing operational execution and delivery/closing of various projects within defined budget, quality, and time constraints and in a contractual and legal framework. This is a pivotal role involving the coordination of stakeholders, managing resources, and ensuring compliance with company standards and client-specific requirements, together all in a contractual and legal framework. This role requires a proactive approach to problem-solving, risk management, effective communication and strategic decision-making to drive successful project outcomes.

Key Responsibilities

Project Planning and Customer Satisfaction

• Develop comprehensive project plans outlining scope, objectives, deliverables, and timelines, including risk management plans to mitigate potential project disruption.
• Identify and allocate resources (human and material), required for project execution.
• Identify and resolve barriers to successful project completion, focusing on customer requirements.
• Proactively communicate with customers, provide flexible and helpful service, and address feedback effectively.
• Deliver projects on time, meeting customer specifications, and adhering to designed quality standards.

Financial Management:

• Oversee and track project expenditures (including purchasing, material costs etc), against budget.
• Implement cost-control measures when necessary and analyse job completion efficiency to maximize profit margins.
• Aim to increase project profitability by identifying and executing project variations effectively from quotation to implementation stages.
• Complete required reports, analyse project costs, and maintain Works in Progress (WIP) records.
• Ensure realistic and timely billing practices according to projected payment terms.

Stakeholder Management:

• Act as the primary point of contact for project stakeholders (internal teams, clients, engineers, consultants etc), cultivating relationships, fostering strong communication channels, providing regular project updates, addressing concerns and managing expectations.
• Effectively coordinate and manage the design input for project execution.
• Liaise with the resource manager to provide direction to project teams, coordinate with stakeholders, and develop schedules and deliverables to ensure that plans are executed efficiently and effectively.
• Identify, liaise, and finalize deals with subcontractors as needed.
• Liaise and manage handing over procedures from / to other internal departments.

Quality Assurance and Compliance:

• Monitor project progress, identifying and resolving issues to ensure adherence to timelines and quality standards.
• Ensure adherence to company policies, procedures, design standards. Familiarise and adopt to any client specific SOPs.
• Oversee project activities, ensuring appropriate methods are employed and company standards (ISO, LPCB) are implemented.
• Maintain updated records, sort documents, respond promptly to client enquiries, and conduct regular follow-ups.
• Promote and maintain awareness of health and safety; respond to concerns and support on-site personnel in line with local legislation.

The list of ‘Responsibilities’ appearing in this job description is neither necessarily exhaustive nor is any part of this job description permanent.

Required Qualifications & Experience

• Degree Qualified (within Mechanical Engineering) or equivalent.
• Holder of Maltese engineering warrant or working towards the warrant.
• Previous Project Management, Fire Safety Security Management, or a related field with some exposure in a project management role or minimum of 3-4 years work experience in a project management role, demonstrating successful completion of projects.

• Valid Maltese driving license

Required Skills & Attributes

Communication:

Ability to effectively convey complex information to diverse audiences.

Ability to empathize with stakeholders and actively listen to their concerns.

Ability to build and maintain positive relationships with stakeholders at all levels.

Ability to effectively negotiate with persuasiveness (including contract variations) and resolve conflicts.

Excellent verbal and written English communication skills.

Basic verbal Maltese communication/ understanding.

Customer Focus:

Commitment to understanding and meeting customer needs.

Problem-Solving and Adaptability:

Ability to identify problems, analyse data, and develop practical solutions.

Flexibility to adapt to changing project requirements and priorities in a fast-paced environment.

Attention to Detail:

Meticulous attention to detail, commitment to ensuring high-quality project deliverables.

Ability to maintain accurate project documentation.

Presentable and professional demeanour in all interactions, internally and externally.

Efficient Organisational, Project Focus, Planning and Time Management:

Strong organisational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

Ability to plan and manage time effectively.

Consistently punctual and reliable in meeting deadlines and commitments.

Analytical and Critical Thinking:

Strong analytical and critical thinking skills

Ability to anticipate project risks and proactively address them.

Reliability:

Ability to be dependable and meet commitments and job responsibility

Willingness to Learn:

Be open to new ideas and have the desire to continuously learn and develop new skills.

Emotional Intelligence and Resilience:

Ability to understand, use, and manage your own emotions in positive ways to relieve stress, communicate effectively, empathize with others, overcome challenges and defuse conflict.

External Awareness and Business Development:

Understanding of the local, national, and international policies and Industry market trends.

Ability to identify and pursue new business opportunities, including the ability to generate leads, build relationships, and close deals.

Technical Proficiency:

Proficiency in project management software and tools (Excel, Microsoft Project, AutoCad).

Familiarity with project management methodologies.

Company Culture Fit

• Embrace and uphold the company's values, mission, policies and procedures.
• Demonstrate a proactive and solution-oriented approach to challenges.
• Strive for continuous improvement and innovation in practice.