Job Details:

Job Description:

Altera Malaysia is seeking an experienced and highly organized Program Coordinator to lead and coordinate activities and milestone required to secure and maintain company specific government approvals from the Malaysian Government. This role will serve as the central focal point across engineering, finance, human resources, legal, tax, government affairs, and external stakeholders to ensure timely preparation, submission, and approval of all required documentation and supporting evidence.

The successful candidate will possess strong project management, stakeholder engagement, compliance, and program execution skills, with proven experience working with Malaysian government agencies, investment incentives, tax incentives, grants, or regulatory compliance programs.

Key Responsibilities

Program & Project Management & Coordination

• Establish and manage the overall project plan, milestones, deliverables, risks, and dependencies associated with the government approvals
• Drive project execution across multiple functional organizations including Engineering, Finance, HR, Legal, Procurement, Tax, and Corporate Affairs.
• Track progress against key milestones and provide regular status reporting to senior management.
• Identify project risks and develop mitigation plans to avoid delays in application submission and approval.

Official Government Application Management

• Coordinate the preparation, review, consolidation, and submission of all application documents.
• Ensure completeness, consistency, and accuracy of all information provided relevant agencies.
• Maintain application schedules and ensure timely closure of all action items arising from official reviews and queries.
• Coordinate responses to requests for clarification, additional information, and site assessments.

Government & External Stakeholder Engagement

• Serve as primary liaison with state and federal government agencies.
• Coordinate meetings, workshops, site visits, and presentations involving government stakeholders.
• Maintain professional relationships with external consultants, tax advisors, legal advisors, and government representatives.
• Track regulatory developments and policy changes that may impact approval requirements.

Documentation & Compliance Management

• Create and maintain a centralized repository of all project documentation and supporting evidence.
• Coordinate collection of corporate records, financial reports, organizational charts, headcount data, R&D activity documentation, patents, publications, and technology roadmaps.
• Ensure compliance with MIDA requirements and corporate governance standards.
• Maintain audit-ready documentation supporting the company's R&D activities and investments.

• expenditures related to the application process.

Cross-Functional Stakeholder Management

• Coordinate data collection from engineering teams regarding R&D programs, innovation activities, patents, publications, and technology development initiatives.
• Work closely with HR to obtain workforce planning, talent development, and skills development information.
• Collaborate with Legal and Compliance teams to ensure adherence to regulatory requirements.
• Facilitate alignment among stakeholders and resolve issues impacting project timelines.

Qualifications:

Required Qualifications

Education

• Bachelor's Degree in Business Administration, Project Management, Engineering, Finance, Economics, Public Policy, or a related field.
• PMP, PRINCE2, or equivalent project management certification is an advantage.

Experience

Minimum 8-12 years of relevant experience in project coordination, program management, regulatory

Required Skills

Program & Project Management

• Strong project planning and execution capabilities.
• Ability to manage multiple stakeholders and competing priorities.
• Excellent organizational and follow-through skills.

Communication & Stakeholder Engagement

• Strong verbal and written communication skills.
• Experience interfacing with senior executives and government officials.
• Ability to prepare executive-level presentations and reports.

Analytical Skills

• Strong attention to detail and accuracy.
• Ability to consolidate large amounts of business, financial, and technical information.
• Experience developing management reports and business cases.

Tools

• Microsoft Office Suite (Excel, PowerPoint, Word)
• Microsoft Project or equivalent project management tools
• SharePoint, Teams, and document management systems

Added Advantage

Candidates with one or more of the following will have a distinct advantage:

• Experience working with MIDA, MITI, MOF, Customs, or other Malaysian government agencies.
• Experience supporting investment incentives, tax incentives, grants, R&D status applications, MSC, or similar government programs.
• Familiarity with Malaysian investment policies, R&D incentive frameworks, and government funding mechanisms.
• Knowledge of regulatory compliance, corporate governance, and documentation requirements associated with government incentive programs.
• Experience engaging with external consultants, tax advisors, legal advisors, or government affairs organizations.
• Prior experience supporting semiconductor, technology, engineering, or innovation-based organizations seeking government incentives or approvals.

Job Type:

Regular

Shift:

Shift 1 (Malaysia)

Primary Location:

Penang 15, Penang, Malaysia

Additional Locations:

Posting Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.