Overview:
The Administrative Assistant will provide administrative support to ensure efficient operation of the assigned group, department, or individual. The Administrative Assistant will perform a variety of tasks, including managing schedules, coordinating meetings, handling confidential information, maintaining databases, and maintaining office supplies.
Essential Functions:
1. 90%
- Provides general administrative support such as answering phones, handling inquiries, and managing emails.
- Maintains filing systems and ensures all documents are organized and easily accessible.
- Handles confidential information with discretion.
- Manages calendars for assigned team members, scheduling appointments and meetings as needed.
- Coordinates and organizes meetings, including preparing agendas and taking meeting minutes when required.
- Acts as a liaison between departments, clients, and external partners.
- Drafts and edits correspondence, reports, and other documents as needed.
- Orders and maintains office supplies, ensuring adequate stock levels.
- Inputs data accurately into various databases and systems and runs reports.
- Maintains accurate records and files.
2. Performs other duties as assigned. 10%
Education and Experience:
- High school diploma required. Additional qualifications in office administration or a related field would be beneficial.
- Previous experience in an administrative role is preferred.
Skills/Abilities:
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Able to handle confidential information with discretion.
- Able to multitask and prioritize tasks effectively.
- Able to work independently and proactively.
Work Environment:
- Construction site environment/job site trailer with some local travel required.
Physical Demands:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 10 pounds at times.
