Document Digitization Specialist - Housing Choice Voucher (Section 8)(Temporary)
Job Description
AMA Consulting, LLC, a Maryland-based consulting firm, provides records management, program management, and business support services to federal, state, and local government agencies. We are seeking an experienced Document Digitization Specialist to support a temporary records conversion project for a public housing client.
This position is responsible for reviewing, organizing, digitizing, indexing, and quality-checking resident case files while ensuring compliance with records management procedures and maintaining the confidentiality of sensitive resident information.
Key Responsibilities
Housing Records Management
- Review, organize, and prepare Housing Choice Voucher (Section 8) resident files for electronic conversion.
- Verify resident documentation for completeness and accuracy.
- Maintain the integrity and confidentiality of sensitive resident information.
- Organize and maintain physical and electronic case files in accordance with established procedures.
Document Digitization & Electronic Records
- Prepare paper documents for high-volume scanning.
- Scan, upload, and electronically index resident documents into Yardi Voyager 7 or the client's electronic records system.
- Ensure electronic records are accurately indexed and easily retrievable.
- Resolve indexing discrepancies and document processing issues.
Quality Assurance
- Perform quality control reviews to ensure scanned images are complete, legible, and accurately indexed.
- Identify missing, duplicate, or improperly indexed documents and coordinate corrective actions.
- Verify all electronic records meet established project quality standards.
- Maintain production and quality tracking logs throughout the project.
Compliance & Confidentiality
- Handle confidential resident and program information in accordance with HUD, Housing Authority, and organizational policies.
- Follow established records management, document handling, and security procedures.
- Meet project deadlines while maintaining exceptional accuracy and attention to detail.
Qualifications
- Previous experience working for a Housing Authority or within a Housing Choice Voucher (Section 8) Program.
- Hands-on experience using Yardi Voyager 7.
- Experience preparing, scanning, indexing, and digitizing paper records into an electronic records management system.
- Experience handling confidential resident, housing, or client records.
- Strong attention to detail with the ability to accurately review and quality-check digitized documents.
- Excellent organizational, communication, and time management skills.
- Proficiency with Microsoft Office Suite.
- Ability to work independently while managing a high-volume document processing workload.
