As a Financial Services Specialist you will be responsible for supporting a broad range of trade financial operations, including accounts payable, purchasing, settlements, billing, reconciliations, reporting, and payment processing. You will be working closely with customers, vendors, operations, logistics, and finance teams to ensure accurate transaction processing.
What you're responsible for:
- Processing invoices, settlements, payments, and other financial transactions accurately and within established timelines
- Preparing and reconciling customer, vendor, purchasing, billing, inventory, and account records
- Reviewing and validating supporting documentation, including purchase orders, pricing files, contracts, scale tickets, shipping documents, freight invoices, and brokerage records
- Performing 3-way matching and transaction verification activities to ensure accuracy and compliance with company procedures
- Executing vendor payments through approved payment methods and assisting with payment-related investigations and resolutions
- Investigating and resolving discrepancies related to billing, settlements, payments, inventory, pricing, freight, weights, and account balances
- Generating and analysing reports to monitor transaction activity, inventory movements, payment trends, contract utilization, and key operational metrics
- Maintaining customer and vendor master data, including onboarding activities and validation of account information
- Collaborating with internal and external stakeholders to address inquiries, obtain required documentation, and support business operations
- Supporting month-end and year-end close processes, including reconciliations, accruals, reporting, and account analysis
- Maintaining organized, complete, and audit-ready financial records and documentation.
- Assisting with internal and external audits by providing supporting documentation and responding to information requests
- Contributing to process improvement initiatives, system enhancements, procedural documentation, and special projects
To join our team:
- You have a Diploma or degree in Accounting, Finance, Business Administration, Commerce, or a related field; equivalent experience may be considered
- You have demonstrated experience in accounts payable, billing, settlements, purchasing, reconciliations, financial operations, or a related transactional finance role
- You have a strong understanding of invoice processing, payment processing, reconciliations, and financial controls
- You have strong attention to detail and accuracy when managing large volumes of financial and operational data, and to resolve discrepancies
- You have intermediate to advanced proficiency in Microsoft Excel and Microsoft Office; ERP experience is an asset
- You are able to effectively communicate using a customer service focused approach
- You are able to work independently and collaboratively in a fast-paced environment
What we offer:
- Competitive wage of between at $50,000 to $60,000 per year
- Annual AIM tuition scholarship program up to $8,500 per eligible dependents
- Full time permanent position, vacation, benefits and a RRSP matching program
- The tools and support needed to be successful in your career and professional development
- A dynamic & rewarding work environment that is also a lot of fun!
