St. Peter the Apostle Parish, located in Union Bridge, MD, seeks candidates for an Administrative Assistant / IT Support Specialist. The Administrative Assistant / IT Specialist will provide support and receptionist services for the parish office along with technology, and hall rental support.
Essential Functions
- Welcome and direct visitors; answer telephone calls appropriately; retrieve and return or route messages; answer routine questions to assist other staff, volunteers, parishioners and prospective parishioners cordially and with extraordinary hospitality.
- Responds to phone/in-person requests by providing general information regarding parish registration, faith formation programs, sacramental programs, food pantry donations, etc.
- Handles requests for Mass Cards and assists in maintaining database for Mass Intentions.
- Assists in distributing incoming mail for staff.
- Composes and types correspondence as requested; performs basic administrative and clerical duties which would include thank you for memorial/monetary donations
- Inputs data into Ministry Platform, updating parish census information when needed, parish registrations, funerals, weddings, etc.
- Records information in official sacramental registries for baptisms, First Communion, Confirmation, Marriages and Funerals.
- Prepares sacrament certificates and sponsor certificates on request and either gives the certificates to the requestor directly or send the certificate via regular mail
- Helps to organize and complete the yearly Mass count
- Assists in the preparation of mass mailings, special liturgical programs, etc.
- Schedules and arranges baptisms by helping parents to select a date, obtains the necessary information for the baptismal registry, prepares baptismal certificates, obtains sponsor certificates, and delivers paperwork to church.
- Prepares a schedule for the money counters every six months and arranges subs if necessary. Organizes new teams and additional team members if needed.
- Coordinates the unlocking and locking of doors for parish ministries and social events to ensure the safety and security of people and property
- Assists the office manager in the maintenance of the parish calendar, church calendar, and wedding and funeral calendar.
- Helps to coordinate hall rentals to third parties, which includes the showing of the two different halls, the signing of a contract, obtaining a floor plan set up and insurance
- Provide prioritized technical assistance and support for staff with Microsoft Office 365 Tenant and associated tasks and Windows 11.
- Run diagnostic tools to detect any hardware or software issues and maintain current updates for virus protection.
- Maintain confidentiality about the information being processed, stored or accessed by the network.
- Performs other duties as requested.
Position Qualifications
- Prior receptionist and/or administrative assistant experience in a professional work setting required.
- Ability to project a courteous, warm and welcoming, and empathetic image to the public and to all constituents, whether on the telephone or in person
- Excellent verbal and written communication skills
- Thorough knowledge of computers, especially Microsoft Office 365. Willingness to learn the Archdiocesan software, Ministry Platform.
- General knowledge of the Catholic Church, including Sacraments. Ability to support the Mission of the Catholic Church and to embody it in all interactions with others.
- Ability to establish and maintain effective working relationships with supervising personnel, coworkers, parishioners, representatives from all levels of the church, civic organizations, business professionals and the general public
- Ability to maintain confidentiality and professional demeanor in all situations
Pay Rate: $17.50, Hourly
Benefits
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/
