Position Summary
The role of the Program Liaison Specialist is to coordinate and manage assigned projects, contracts, and program activities to ensure financial, operational, and compliance requirements are met; responsible for project budgeting and expense management, monitoring performance and contract deliverables, coordinating stakeholder engagement, and ensuring timely reporting and documentation; serve as a key point of contact among internal staff, funding agencies, partners, and stakeholders while providing project administration and support to advance organizational initiatives.
Essential Job Duties
- Manage project budgets, expenditures, and administrative processes in accordance with contract requirements, approved budgets, applicable regulations, and organizational policies and procedures,
- Receive and process invoices, vendor set-up/updates, track and process donations, deposits and DCRL, support leader with financial narratives, business license renewals and tax renewals,
- Develop, organize, implement, and maintain project plans, strategies, schedules, timelines, and work assignments to ensure project objectives, deliverables, and deadlines are achieved in a timely and efficient manner.
- Monitor project performance and implementation activities; evaluate progress against established goals, contract requirements, and compliance standards; and recommend or implement modifications to strategies and processes as needed,
- Ensure compliance with applicable contract terms, funding requirements, audit findings, regulations, policies, and procedures, and support corrective actions, when necessary,
- Prepare, maintain, and submit monthly reports and other required documentation for programs, AMIkids, DJJ, funders, and other designated stakeholders,
- Organize, coordinate, lead, attend, and participate in project-related meetings with staff, partners, contractors, and stakeholders,
- Document meeting outcomes, track action items, and follow up with appropriate parties to ensure completion of project commitments and deliverables,
- Compose, review, and proofread project-related correspondence and develop high-quality reports, presentations, spreadsheets, and other program materials,
- Support internal and external audits,
- Build and maintain effective working relationships with internal and external stakeholders and provide exceptional customer service,
- Maintain a high level of professionalism, discretion, and confidentiality in all aspects of work,
- Collaborate effectively within multidisciplinary teams and across multiple locations or states to support organizational and project goals,
- Travel is required to support project activities, meetings, monitoring, training, and other work-related responsibilities,
- Assist with special projects and perform other duties as assigned.
Minimum Education, Training, and Experience
- Associate’s degree in business or related field of study; bachelor’s degree preferred,
- Two (2) years’ experience in related field (i.e.: Audit/Finance oversight and/or administration, compliance and risk, non-profit administration),
- Administrative experience in a workforce development setting is a plus,
- Prior project management experience preferred,
- Experience in exercising discretion and independent judgement,
- Effective Communication skills (verbal, written and presentation skills),
- Intermediate Microsoft Suite skills (Word, Excel, Outlook, Power Point).
What's in it for you?
As well as gain an opportunity to make an exceptional difference in kids' lives, AMIkids offers a comprehensive benefits package including:
- Growth opportunities – we pride ourselves on developing our leaders from within
- Health Benefits – Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D
- PTO & Paid Holidays
- Wellness Benefits – EAP, Health Coaching, Stress Management Programs, etc.
- Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
- Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more
