Accounts Receivable Specialist

Demonstrate ability to operate effectively in a fast‑paced, deadline‑driven accounting environment, with a strong focus on accuracy, controls, and ownership of outcomes. Very strong stakeholder management and communication skills, with the ability to collaborate with senior department leaders across Asset Management, Finance, Operations, and Treasury. Solid accounting foundation is a must, given the complexity associated with the firm’s intricate interactions with a multitude of counterparts.

An understanding of general ledger integration, reconciliations, and financial reporting is a must. Proactive mindset with the ability to identify issues, assess root causes, and implement practical process improvements. Qualified CA preferred. This job description is not an exhaustive list of all responsibilities, and duties may change. Arena Investors, LP (“Arena”) is a global investment management firm that seeks to generate attractive risk adjusted, consistent and uncorrelated returns by employing a fundamentals based, asset-oriented financing and investing strategy across the entire credit spectrum in areas where conventional sources of capital are scarce.  Arena specializes in off-the-run, stressed, distressed, illiquid and esoteric special situation transactions through originations and acquisitions of asset-oriented investments across a wide array of asset types (including but not limited to private direct corporate credit, commercial real estate bridge lending, and commercial and consumer assets).

Quaestor Advisors, LLC (“Quaestor”) is an affiliated Special Servicer, which provides mid- and back-office services, including asset management, to Arena Investors and external clients. Quaestor is looking to expand the team through the addition of an experienced Accounts Receivable Specialist. In this role, this individual will work within the Corporate Accounting team.  Ideal candidates will be organized, self-motivated, resourceful and able to work effectively with all internal functional groups.  

Responsibilities:

• Own the end‑to‑end Accounts Receivable (AR) roll‑forward, ensuring accurate recognition and tracking of billings, cash receipts, expense recoveries, and customer balances in accordance with accounting policies and internal controls.
• Perform monthly reconciliations of AR balances to the general ledger and supporting schedules, investigating and resolving variances to ensure completeness and accuracy of financial reporting.
• Produce and present quarterly Key Performance Indicators to senior members of the Arena team.
• Partner closely with Operations, Asset Management, Treasury, and Accounting to support the billing and collections cycle, proactively managing timing, data integrity, and issue resolution to ensure timely recovery of amounts due to the management company.
• Act as a key point of contact for stakeholder inquiries, researching and resolving stakeholder balance questions, unapplied cash, and aging items with a focus on clear communication and timely closure.
• Review and monitor daily cash activity, coordinating with Treasury Accountant to ensure accurate and timely recording of receipts and transfers in NetSuite, including oversight of AR‑related wire activity.
• Process and review cash transfers, ensuring appropriate documentation, approvals, and accounting treatment.
• Prepare and analyze monthly balances and management reporting, providing clear insights into overdue balances, collection risks (e.g. balances due from non-performing borrowers), and trends for Finance leadership.
• Support the month‑end close process by ensuring balances are accurate, well‑supported, and compliant with internal accounting standards.
• Identify opportunities to enhance processes, controls, and reporting across the AR function, partnering with stakeholders to implement improvements that drive efficiency, accuracy, and scalability.