Legal Project Management Systems & Change Management Officer - 6 Month FTC

Arendt is your legal, tax and business services firm in Luxembourg.
At Arendt we combine the entire value chain of services dedicated to asset managers, banks, insurers, public institutions, commercial companies and private clients operating in Luxembourg.
Arendt offers specialist advice, that encompasses all legal, regulatory, taxation and advisory aspects of doing business in Luxembourg. The driving force behind our work is what our clients need and our commitment to supporting their success.
Given the ongoing development of our firm, we are currently recruiting for our Technology department Arendt Digital Services:

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Legal Project Management Systems & Change Management Specialist
6 months Fixed Term Contract

The Legal Project Management Systems & Change Management Specialist is responsible for supporting the successful adoption and utilisation of legal technology platforms across the organisation, with a particular focus on iManage and Maestro.

Acting as a bridge between business users, project teams and technology stakeholders, the role drives change management initiatives to ensure sustainable adoption of new tools, processes and ways of working. The position plays a critical role in supporting the ongoing deployment of Maestro and ensuring that employees are equipped to embrace new legal project management solutions.

Your role

Change Management & User Adoption

• Develop and implement change management strategies to support the deployment of legal technology solutions.
• Lead user adoption initiatives for iManage, Maestro and related legal project management systems.
• Assess change impacts and identify adoption risks and mitigation actions.
• Create user engagement plans to increase awareness and utilisation of new tools and processes.
• Monitor adoption metrics and gather user feedback to identify improvement opportunities.
• Act as a trusted advisor to stakeholders throughout the change journey.

Legal Technology Deployment Support

• Support the ongoing rollout of Maestro and related legal project management platforms.
• Collaborate with project teams, business stakeholders and system owners to ensure smooth implementation and transition activities.
• Translate business needs into practical adoption and communication actions.
• Contribute to the continuous improvement of legal technology processes and user experience.

Communication & Stakeholder Engagement

• Develop clear, targeted communication materials to support change initiatives.
• Build strong relationships with stakeholders across all levels of the organisation.
• Facilitate workshops, information sessions and engagement activities.
• Serve as a point of contact for user concerns and adoption-related questions.

Training & Knowledge Enablement

• Design and coordinate practical learning and awareness activities for end users.
• Develop supporting materials, guides, FAQs and communication assets.
• Promote knowledge sharing and best practices related to legal project management systems.
• Identify training needs and recommend appropriate support mechanisms.

Event Coordination

• Organise user engagement events, roadshows, workshops and launch activities to promote system adoption.
• Coordinate logistics and communications for change-related initiatives.
• Foster a positive user experience throughout the implementation lifecycle.

Profile

Education & Experience

• Master's degree or equivalent experience in Marketing, Change Management, Project Management, Information Systems or a related field.
• Proven experience in change management and user adoption initiatives.
• Experience supporting technology implementation projects.
• Previous exposure to legal technology, document management systems or project management platforms is a strong asset.
• Experience with iManage, Maestro or similar legal software solutions would be highly advantageous.

Skills & Competencies

• Strong change management and stakeholder management skills.
• Ability to influence and engage diverse audiences.
• Excellent communication and facilitation skills.
• Strong organisational and event coordination capabilities.
• Ability to simplify complex topics and translate them into practical messages for users.
• Proactive, solution-oriented and adaptable mindset.
• Strong relationship-building skills with a natural ability to connect with others.
• Comfortable working in fast-paced and evolving environments.
• High degree of autonomy while maintaining strong collaboration with stakeholders.

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Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.
We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.
Arendt promotes equal opportunities and value each employee for what they bring to the community. For more information, please refer to our diversity and inclusion policy on our website.
Interested?
If you are interested in this job opportunity, we are looking forward to receiving your application.
All applications will be treated confidentially.
Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct).

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