- Coordinate processes and prioritize activities within the department and programs to meet deadlines.
- Provide administrative assistance to department faculty, staff, and students, including managing calendars, scheduling appointments and meetings, preparing correspondence, and handling inquiries promptly and professionally.
- Provide administrative support to the department chair and program directors for departmental and program business affairs, such as calendar management, search committees, timesheet approval, annual performance review, promotion & tenure review, and teaching evaluation following U of A policies and procedures.
- Maintain accurate and up-to-date departmental records, files, and databases.
- Organize and maintain electronic and physical filing systems, ensuring confidentiality and easy retrieval of information as needed.
- Prioritize, assist and arrange travel for faculty and staff. Assists staff and faculty with purchasing, reimbursements and reconcile expenditure receipts.
- Collaborate and coordinate with accountants/business office regarding department budgets and allocation of resources.
- Assist accountants/ business office with budget monitoring and financial management activities, including processing invoices, expense reports, and reimbursements.
- Maintain accurate records of departmental expenditures and assist in budget planning and tracking.
- Provide guidance and assistance as needed to students, faculty, researchers, and other staff on policies, practices, and procedures.
Knowledge, Skills, and Abilities:
- Knowledge of organization, job content, practices and procedures.
- Ability to perform work under minimal supervision with assigned general expectations.
