Administrative Support Assistant III

Administrative Support Assistant III Posting Number req27160 Department Pima County Office Department Website Link https://Tucsonvillagefarm.arizona.edu/ Location County Extensions and Farms Address Tucson, AZ USA Position Highlights The Administrative Support Assistant III provides high-level administrative, operational, and programmatic support to the Tucson Village Farm (TVF) faculty lead and team. This position coordinates schedules, meetings, events, reporting, communications, donor stewardship activities, and administrative processes that support the successful delivery of educational programs and community engagement initiatives. The incumbent works independently, manages multiple priorities in a fast-paced environment, exercises sound judgment, and collaborates effectively with University personnel, community partners, donors, volunteers, youth participants, and the public.

The Tucson Village Farm provides whole-health, seed-to-table education focused on gardening, cooking, nutrition, and physical activity. Working alongside community members, organizations, and government partners throughout Pima County, the program advances health equity by promoting food security, increasing access to healthy foods, encouraging physical activity, and fostering community connection through engagement, mindfulness, and storytelling.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

Faculty & Administrative Support:

• Manage and coordinate the faculty lead's schedule, including internal and external meetings, events, presentations, partner meetings, and community commitments.
• Schedule meetings, prepare agendas and materials, take notes when appropriate, and track follow-up items.
• Help prioritize competing requests, deadlines, and organizational needs.
• Coordinate communication and logistics among TVF staff, University departments, community partners, advisory board members, donors, and other stakeholders.
• Maintain organized records, calendars, contact lists, documents, and administrative systems.
• Anticipate upcoming deadlines and needs and ensure appropriate follow-up occurs.

Event & Registration Coordination:

• Create, manage, and maintain TVF events and registrations within Trellis and other approved University systems.
• Coordinate event logistics, including registration, participant communication, schedules, facilities, supplies, staffing, and follow-up.
• Support a wide variety of TVF programs and events, including educational programs, community events, donor events, workshops, trainings, meetings, and special initiatives.
• Maintain event calendars and ensure information is accurate, timely, and communicated effectively.
• Assist with event evaluation and post-event reporting.

Donor & Community Relations:

• Coordinate donor and stakeholder meetings, tours, special events, and cultivation opportunities.
• Prepare meeting materials, background information, presentations, impact stories, and follow-up correspondence.
• Maintain accurate donor, partner, and stakeholder records.
• Assist with donor stewardship, including thank-you communications and regular updates about TVF programs and impact.
• Help plan and execute donor events, farm tours, advisory meetings, and other relationship-building opportunities.
• Represent Tucson Village Farm professionally and warmly when interacting with community members, partners, and supporters.

Program & Project Coordination:

• Assist the faculty lead with coordinating special projects, partnerships, grants, and new initiatives.
• Develop timelines, track deliverables, communicate with project partners, and ensure deadlines are met.
• Coordinate across TVF's various program areas to improve communication and organizational efficiency.
• Help develop systems and procedures that make day-to-day operations more efficient.
• Identify administrative challenges and proactively develop solutions.
• Provide additional programmatic and administrative support as priorities and opportunities emerge.

Knowledge, Skills, and Abilities

• Exceptional organizational and time-management skills.
• Strong attention to detail and ability to manage numerous projects and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and take initiative.
• Strong interpersonal skills and ability to work effectively with a variety of audiences.
• Strong computer skills and willingness to learn University systems, including Trellis.
• Ability with organizing, analyzing, and presenting data.
• Strong event planning and project-management skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
• Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy.

Preferred Qualifications

• Experience coordinating educational programs, community events, workshops, or outreach activities.
• Previous experience developing reports, presentations, or other materials that communicate program outcomes and impact.
• Proven success building and maintaining positive relationships with donors, community partners, volunteers, and various stakeholder groups.
• Experience supporting complex projects, grants, or initiatives requiring coordination across multiple teams and priorities.

FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33 - $25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties) Number of Vacancies 1 Target Hire Date 10/26/2026 Expected End Date Contact Information for Candidates Elizabeth Sparks [email protected] Open Date 9/24/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].