- Process accounts payable transactions in appropriate UA systems such as check requests, travel expense reimbursement requests/reviews, interdepartmental billings, and manage communication with faculty to obtain all receipts and paperwork with appropriate business purpose.
- Initiate accounts receivable transactions including depositing cash or check by initiating cash receipt transactions.
- Process Travel Authorizations, ensuring faculty requests are in compliance and submitted in advance of travel.
- Reconcile transactions to include UA PCard, UA accounts and UA Foundation accounts, and internal documents such as spreadsheets holding financial information.
- Assist with internal and external grants.
- Create and maintain proper accounting records for all transactions and make corrections as needed.
- Keep informed of institutional and external policies and procedures that are relevant to job duties.
- Use knowledge of policies and procedures to recommend business process improvements and, if approved, implement the recommendations.
- Serve as a point of contact to staff, faculty, and the Department Heads for all transactions by answering questions and providing guidance.
- Train a student worker to prepare and file financial-related documents.
- Additional duties as assigned.
Knowledge, Skills, and Abilities
- Work efficiently and effectively both independently and as part of a team.
- Ability to prioritize and manage multiple projects during high-volume periods.
- Strong written and verbal communication skills.
- Strong interpersonal and customer service skills.
- Very organized and proactive in meeting deadlines.
- Ability to work effectively with individuals across faculty, staff, and student groups.
- Ability and interest in learning new software.
- Skilled in researching policies and procedures to solve problems and support faculty.
