Administrative and Case Tracking Support
- Maintain statutory deadlines, physical and digital case files, and the database for ongoing human remains disturbances, project notifications, and disposition agreements.
- Process, prepare, and archive Burial Discovery Agreement (BDA) documentation for planned archaeological and development projects.
- Review work plans, final reports, and Report of Remains.
- Triage, prioritize and respond to inquiries and applicants in the central email and manages the intake queue for new project submissions requiring evaluation and interpretation.
- Facilitate the immediate administrative processing of inadvertent human remains encounters reported by law enforcement, landowners, or CRM consultants.
- Ensure accuracy of initial notifications to optimize the Coordinator’s rapid-response timeline and, with moderate guidance, may communicate with reporting parties and stakeholders information requiring significant explanation or interpretation.
Records and Archival Maintenance
- Steward highly sensitive data, including maps of archaeological sites, osteological documentation, and engagement between ASM and Native American Tribes and other descendent communities.
- Audit archives to ensure accuracy of information.
Billing
- Coordinate invoicing for Mandated Programs services.
Repatriation Program Support
- Partner with leadership in managing the museum’s statutory obligations under A.R.S. § 41-844 and § 41-865.
- Serve on internal committees related to Repatriation Office activities.
- Coordinate with staff on curatorial tasks associated with repatriation.
- Conduct research to support ongoing repatriation projects.
Knowledge, Skills, and Abilities:
- Knowledge of cultural backgrounds, perspectives, and experiences, with an understanding of the importance of cultural sensitivity and awareness.
- Ability to interact effectively and professionally with individuals from varied communities with cultural competence.
- Ability to organize, prioritize, and carry out administrative processes efficiently while maintaining accurate records, coordinating multiple tasks, and meeting deadlines.
- Ability to apply strong organizational skills to support daily operations, ensure compliance with policies and procedures, and maintain effective workflow in a fast-paced environment.
- Ability to communicate clearly, respectfully, and effectively with colleagues and partners in written and verbal capacities.
- Ability to apply sound judgement when working with confidential and sensitive materials and culturally significant matters.
- Ability to safeguard information, follow established protocols, and navigate complex situations with discretion, respect, and professionalism.
