Curriculum & Enrollment Coordination
- Assist with registration of undergraduate and graduate students to ensure all students are registered for independent studies, internships, thesis, research, dissertation units preceptors and direct research
- Responsible for submitting new courses, modifications, and course deletions for undergraduate and graduate programs.
- Maintain and update schedule of classes.
- Monitor class enrollments, SCH, majors and support the administrative and business staff with the temporary teaching budget, teaching assignments and reporting.
- Submit department proposals for new majors, minors and certificates.
- Support directors of Undergraduate and Graduate studies and Undergraduate Studies Curriculum Committees.
- Maintaining student departmental files, course syllabi, teacher course evaluations, change of grade forms, etc.
- Maintain and process external award process.
Graduate Coordination
- Coordinate graduate student admission process to include processing applications, communication with applicants, admission letters and GradApp system management.
- Assist with TA and RA assignments this includes preparing letters, distributing contracts and performance evaluations.
- Coordinate written and oral comprehensive exams, PhD defenses and program assessments.
- Maintain graduate student files and handbook.
- Process external awards for Scholarships, Fellowships and Placeholders.
Administrative Support
- Attend relevant department meetings and provide support including maintaining meeting notes and agendas.
- Coordinate and assist department personnel on logistics for travel, recruitment, orientation and graduation events, committee meetings, orientations, speaker visits, retreats, and outreach activities.
- Assist staff with additional projects.
- Maintain and update departmental website, social media, video displays and promotional materials.
- Coordinate the faculty Promotion and Tenure process.
- Assist with reporting including Academic Program Review / Accreditation.
Knowledge, Skills, and Abilities
- Knowledge with higher education policies, practices, and administrative processes.
- Knowledge of Microsoft Excel or other spreadsheet applications.
- Skill in coordinating and communicating policies and procedures across university systems and departments.
