(748) Procurement Operations Project Coordinator

Position Description:

Arlo Solutions is seeking a highly organized and analytical Project Coordinator to support acquisition operations and business initiatives within the HHS Office of Mission Acquisition Solutions (OMAS), Procurement Operations Services Division (POSD).

The Project Coordinator will independently manage assigned workstreams, monitor project milestones and deliverables, analyze operational data, and develop management reports that support leadership decision-making and acquisition performance. The ideal candidate can translate operational information into actionable insights, identify trends and process improvements, and coordinate activities across stakeholders to ensure projects and initiatives remain on schedule.

Location:  Rockville, MD (On-site)

Clearance:  Ability to obtain Public Trust

Responsibilities and/or Success Factors: 

Project Coordination and Workstream Management:

• Coordinate POSD projects, initiatives, and operational workstreams from planning through completion.
• Develop and maintain project plans, schedules, milestones, action trackers, risk logs, and deliverable status reports.
• Monitor progress, identify potential delays or issues, and recommend corrective actions.
• Track assignments and follow up with stakeholders to ensure timely completion of actions and deliverables.

Data Analysis and Management Reporting:

• Collect, validate, organize, and analyze operational and acquisition-related data.
• Translate data into management information, performance summaries, dashboards, and leadership-ready reports.
• Track performance indicators, acquisition milestones, Procurement Administrative Lead Time (PALT), workload trends, and other relevant metrics.
• Identify trends, gaps, risks, and opportunities for process improvement.
• Present findings and recommendations to support operational planning and management decisions.

Acquisition Operations Support:

• Support POSD activities that enable OMAS acquisition execution and customer service.
• Monitor acquisition-related workstreams, deadlines, documentation, and reporting requirements.
• Coordinate with buying centers, program managers, and other stakeholders to track actions and resolve routine process issues.
• Assist with documenting procedures, standardizing workflows, and improving operational efficiency.

Stakeholder Coordination and Communication:

• Coordinate with POSD leadership, OMAS buying centers, program managers, and other stakeholders.
• Prepare meeting materials, status updates, briefings, and management reports.
• Document decisions, action items, risks, and follow-up requirements.
• Communicate project status, emerging issues, and recommended actions clearly and professionally.

Minimum Qualifications Including Certificates: 

• Bachelor’s degree from an accredited institution.
• At least four (4) years of relevant professional experience in project coordination, program support, operations, data analysis, reporting, or a related field.
• Experience developing and maintaining project plans, schedules, action trackers, and status reports.
• Demonstrated ability to analyze data and communicate findings through reports, presentations, or dashboards.
• Strong organizational, analytical, written, and interpersonal communication skills. 
• Proficiency with Microsoft Office applications, particularly Excel and PowerPoint.
• Ability to manage competing priorities, work independently, and meet deadlines.
• Ability to obtain and maintain a Public Trust.

Desired Qualifications: 

• Experience supporting federal acquisition, procurement, contracting, or government operations.
• Familiarity with acquisition lifecycle milestones, PALT, workload tracking, and performance metrics.
• Experience developing dashboards, analyzing trends, and preparing reports for leadership.
• Experience with Power BI, SharePoint, advanced Excel functions, or similar reporting tools.
• PMP certification or actively pursuing PMP certification.
• Experience identifying process improvements and developing standardized procedures or workflows.
• Familiarity with Section 508 document accessibility.