Office Coordinator

Office Coordinator

Job Summary:

The Office Coordinator will represent the company, build internal and external relationships with various stakeholders, and coordinate day-to-day activities of the office. This person must have strong communication, interpersonal, and organizational skills. 

Key Job Responsibilities:

• Proactively anticipate needs of leadership team and practice high degree of discretion with confidential materials and personal information

• Ensure common areas are organized and clean, including the breakroom area. General housekeeping activities include preparing coffee, disinfecting countertops, and unloading dishwasher

• Organize meetings and company events, manage calendars, and assist with general office and facilities activities

• Regularly take inventory and manage office supplies in common areas and supply room. Place new orders with our vendors as needed

• Assist with planning and coordination of team meetings, interviews, and events. Proactively print prepared materials attached in the meeting invites, order catering if requested, prepare the conference rooms by testing audio and visual equipment for connectivity and ensuring the rooms are neat and orderly before and after meetings

• Quickly respond to requests. Create admin checklists, vendor and inventory lists, and identify improvements in processes

• Actively engage with all departments and help with projects, data entry, filing, scanning, reports, organization, and planning

• Other duties as assigned

Qualifications:

• High School Diploma or equivalent

• 2 years of previous general administrative and office experience 

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) 

• Ability to use good judgement, work independently and efficiently complete tasks

• Ability to work on-site in a fast-paced environment

• Please note, we do not offer sponsorship for this role.  U.S. Citizens or US Permanent Residency (green card holders) is required.

Preferred Qualifications:

• Bachelors degree in Business Administration, HR, or related field 

• 3+ years of general office experience with a public company

• Strong analytical and problem-solving skills

• Excellent interpersonal and customer service skills

• Self-starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time

• Exceptional time-management skills and can adjust quickly to last minute changes