Describe the broad function and scope of the position:
- The Legal Billing Analyst is responsible for the handling and processing of outside counsel and other legal related legal expenses. This position is responsible for ensuring that all invoices are in compliance with the company’s Outside Counsel Guidelines and procedures.
- This position will ensure financial controls, procedures, cost savings and efficiencies related to outside counsel and other legal related spending for matter management and electronic invoicing for legal electronic billing
- This position will work closely with the users of department’s matter management technology within the legal organization, procurement, accounts payable, SAP and outside counsel law firms.
Describe the primary responsibilities of the position in order of importance and identify % of time spent on that responsibility:
Percentage of Time:
- Assist with the integration, development, continued improvement of the Law Department’s Matter Management and electronic billing systems and ensure compliance with the global financial and budgeting requirements.
- Review, analyze and administer all invoices and audit rules and identify potential issues with vendors. Communicate issues directly with the firm.
- Maintain the matter management structure aligned with the business structure and subsequent changes.
- Review the Monetary Approval and Security Matrix on a quarterly basis to ensure that the department is in compliance with the company’s financial policy.
- Identify cost savings opportunities for the Law Department by utilizing best practices.
- Act as a liaison with the internal legal staff, accounts payment and outside counsel to resolve billing issues.
- Communicate directly with the firms to ensure compliance with the Company’s Guidelines and that legal expenses are charged to the correct matter structure.
- Responsible for training of internal staff and firms regarding the matter management and electronic billing
- Management of vendors and firms, including GMD requests, changes, banking, restricted party screening and hourly rates.
- Respond to law firms/vendors regarding billing issues.
- Understand and define user and business requirements and translate those requirements into technical and functional requirements through compliance with global operating procedures related to outside counsel. Additionally, this position will assist with on-going process improvement and uses of the matter management tool.
- Assist with the preparation, documentation and evaluation of the Global Outside Counsel Management procedures needs, including evaluating costs and improving business efficiencies.
- Enforce the MDLZ Outside Counsel Guidelines and the internal company and firm compliance related to outside counsel management.
- Monitor the overall effectiveness, capabilities and legal financial integrity by utilizing audit rules and communicating issues to the internal staff and firms.
- Assist with the year-end accrual process, reconciliation and communication with the firms to ensure compliance with generally accepted accounting principles.
- Prepare reports for the internal legal staff.
- Prepare Intercompany Rebills to the legal entity and ensure adjustment to general ledger.
- Participate in special projects.
- Prepare reports and ensure data accuracy based on financial structure.
- Three to Eight years legal billing experience
- Knowledge of corporate finance, generally accepted accounting principles and legal billing protocols, systems and policies echnical expertise of financial computer applications and systems, including SAP, Advanced Excel , formulas, VLOOKUP, Pivot Tables and Macros
- Understanding of technology issues within a corporate law department
- Ability to think strategically, while simultaneously maintaining day-to-day operations
- Substantive knowledge of matter management and electronic billing
- Excellent written and oral communication skills
Bachelors Degree
Thanks
Divya Tiwari
973-967-3569
