Paralegal Coordinator

Title: Paralegal Coordinator

Duration: 4+ Months CTH

Location: CHARLOTTE NC 28269

ESSENTIAL FUNCTIONS:

• Review documentation prepared by others to ensure Company is in compliance with SOX requirements.

• Assist in design of internal controls to ensure compliance with company financial policies, accounting practices and adherence to the Company’s SOX standards.

• Participate in SOX compliance audits as needed.

• Participate in complex technical accounting projects to problem solve and achieve resolution.

• Demonstrate understanding of financial impacts of contracts.

• Provides daily leadership and guidance to a team of three to five VSC Administrators/Coordinators to ensure consistent delivery of exceptional service; 50+ percent of responsibility will be leading and managing the team.

• Responsible for auditing all processing of requested VSC as well as managing any required corrections.

• Responsible for managing invoice exception resolution process and maintaining acceptable level of invoice exceptions.

• Assists the Director with identifying and implementing action plans to improve VSC process, customer service, and processing time while reducing costs; ensures timely root cause/corrective action when standards are not met.

• Leads daily review of open VSC requests; assigns new requests to VSC Administrators/Coordinators and ensures timely purchase order submissions to vendors.

• Reviews submitted VSCs and approves accordingly.

• Develops and maintains strong relationships with customers, suppliers, colleagues and management.

• Communicates regularly with all levels of the organization.

• Processes VSC’s on a daily basis; communicates in verbal and written form with suppliers and field; verifies proper approval process is being followed.

• Negotiates service price and terms with suppliers and identifies alternative sources when appropriate.

• Ensures accuracy of VSC submissions entering DocuSign, including the QC checklist, VSC coversheet, iDesk and supplier contract.

• Responsible for keeping VSC policies and procedures current.

• Assists accounts payable team with issue resolution to ensure timely payment of invoices.

• Pursues and/or maintains professional certification in the Supply Chain field.

• Supports the development of a Supplier Quality program and its success.

SCOPE:

• The position reports to the Director, Vendor Service Contracts.

• Extensive Finance and Accounting experience (minimum of 10 years).

• Familiarity with G.A.A.P.

• Strong customer centric mentality and exceptional customer service skills.

• Strong leadership and interpersonal skills.

• Ability to interact and communicate with all levels of the organization.

• Ability to work in tandem with Accounts Payable department regarding invoice exceptions.

• Ability to work in tandem with Accounting department regarding audit and compliance review.

• Strong verbal and written communication skills.

• Strong influencing, negotiation and relationship-building skills.

• Strong problem solving, project management, and analytical skills.

• Strong understanding and expertise in contract terms and conditions.

• Exceptional ability to quickly learn new systems.

• Computer Skills (MS Word, Intermediate to Advanced Excel, Outlook required; and MS Project, Access, Visio preferred). Proficiency in Excel required.

QUALIFICATIONS:

• Four-year degree in Business, Finance, Accounting, or similar degree required.

• 5 -10 years Finance and/or Accounting experience.

• Four or more year’s leadership experience.

• Two or more years contract terms and conditions/paralegal experience a plus. Healthcare experience a plus.

• Process Improvement certification or experience a plus.

REQUIRE:Accounting and finance, VSC Administrators/Coordinators

For more information, Please contact

Shubham

973-295-4595

shubham.sATartechinfoDOTcom