Essential Duties & Responsibilities
- Process invoices, check requests, employee expenses, and corporate card transactions through a paperless Accounts Payable (AP) system and ERP platform, ensuring accuracy, proper documentation, and required approvals.
- Participate in system implementations, testing, upgrades, and process enhancements related to AP, expense management, vendor management, and ERP systems.
- Manage weekly and off-cycle payment runs, including ACH and check payments, and verify payment details before release.
- Review, analyze, and audit AP transactions to ensure compliance with company policies, procedures, internal controls, and applicable regulations.
- Administer vendor onboarding, including reviewing approvals, maintaining vendor records, assisting users with vendor management systems, and ensuring accurate 1099 classifications in accordance with IRS guidelines.
- Monitor invoice workflow and proactively resolve aged invoices, payment discrepancies, vendor inquiries, and other AP-related issues.
- Maintain recurring invoice batches and perform payment corrections, including voids and reissues, as needed.
- Support continuous process improvement initiatives by identifying opportunities to enhance efficiency, accuracy, and service delivery.
- Create and maintain AP procedures, user guides, and training documentation to support departmental operations and consistency.
- Assist with year-end audit preparation, special projects, reporting requests, and other duties as assigned.
- Collaborate effectively with internal and external stakeholders to provide exceptional customer service and support organizational goals.
Education & Experience
- High school diploma or GED required; Associate's or Bachelor's degree preferred.
- 3 to 5 years of Accounts Payable experience in a high-volume, paperless environment, including invoice processing, vendor management, and payment processing (ACH and checks), or an equivalent combination of education and experience.
- Experience with AP technologies, system implementations, and process improvements.
- Strong Microsoft Excel skills; experience with ERP and document management systems such as NetSuite and DocuPeak preferred.
Additional Information:
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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