About the Role
We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life.
This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment.
The ideal candidate is someone who thrives in a fast-paced setting, takes initiative, communicates exceptionally well, and enjoys staying one step ahead.
What You'll Be Supporting
Business Operations
● Calendar and schedule management across multiple businesses
● Email and inbox management
● Meeting coordination and appointment scheduling
● Administrative support and document preparation
● Task management and follow-up
● Research projects and information gathering
● Internal coordination across teams and stakeholders
● Managing priorities and ensuring deadlines stay on track
Client & Professional Support
● Professional email communication with clients
● Meeting preparation and follow-up
● Organising information and resources
● Supporting project and workflow administration
Personal Assistance
● Personal calendar management
● Family scheduling and appointment coordination
● Travel research and booking support
● Managing personal administrative tasks
● General life organisation and planning assistance
What We're Looking For (Essential Skills & Experience)
- Previous experience as an Executive Assistant, Personal Assistant, or Chief of
Staff-style support role - Excellent written and verbal English communication skills
- Strong organisational and time-management abilities
- Ability to manage multiple priorities simultaneously
- High attention to detail
- Strong problem-solving skills and initiative
- Comfortable working independently with minimal supervision
- Ability to handle confidential information with discretion
Technology & Tools
- Google Workspace (Gmail, Calendar, Docs, Sheets)
- Slack
- Asana or similar project management platforms
- Loom or video-based communication tools
- Figma experience is a bonus but not essential
Success in This Role Looks Like
- Keeping calendars organised and conflict-free
- Proactively reminding and preparing the executive for meetings
- Managing inboxes efficiently and keeping communications moving
- Following up without being asked
- Quickly acknowledging tasks and maintaining clear communication
- Taking ownership of administrative responsibilities
- Bringing calm and organisation to a busy, fast-paced environment
Ideal Personality
- Proactive rather than reactive
- Highly responsive and communicative
- Detail-oriented and reliable
- Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes
- Naturally organised and process-driven
- Adaptable and resourceful
- Able to work with urgency when required
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
