Company Overview
We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members. Consistency, trust, and responsiveness are critical to success in this role.
Role Overview
The Executive Virtual Assistant will serve as a trusted partner to leadership, owning calendar management, travel coordination, inbox organization, and interview scheduling. This role is ideal for someone experienced in supporting executives in fast-paced environments who values structure, follow-through, and proactive communication.
Core Responsibilities
Executive & Administrative Support
- Manage complex calendars for multiple co-founders
- Schedule meetings
- Resolve conflicts
- Build in focus time
- Coordinate domestic and international travel Flights, hotels, itineraries
- Last-minute changes and adjustments
- Draft and manage emails on behalf of executives
- Maintain inbox organization and prioritization
Scheduling & Coordination
- Schedule internal and external meetings
- Coordinate interview scheduling with candidates and internal stakeholders
- Ensure timely follow-ups and confirmations
- Support hiring coordination to ensure a smooth candidate experience
Cross-Team & Ad Hoc Support
- Occasionally assist other team members (e.g., sales leadership) with travel or scheduling
- Create and maintain documents, Google Sheets, and trackers as needed
- Support light administrative tasks across the organization (≤10% of workload)
Personal & Executive Logistics
- Assist with limited personal logistics for the CEO (as needed)
- Act as a dependable point of support to reduce executive workload
Must-Have Qualifications
- 3+ years of experience as an Executive Assistant or Virtual Assistant
- Proven experience supporting senior leadership or founders
- Strong calendar and travel coordination skills
- Excellent written and verbal English communication
- High reliability, responsiveness, and attention to detail
- Ability to manage multiple priorities with consistency and follow-through
Required Tools & Systems
- Google Workspace (Gmail, Google Calendar, Google Docs, Sheets)
- Slack
- Zoom
Nice-to-Have (Not Required)
- Experience coordinating interviews or supporting hiring processes
- Familiarity with Applicant Tracking Systems (ATS)
- Experience working in tech or healthcare environments
What Success Looks Like
- Executives trust that tasks will be completed accurately and on time
- Calendars are organized, realistic, and well-managed
- Travel and scheduling run smoothly with minimal executive involvement
- Communication is proactive, clear, and consistent
- Reduced operational friction for leadership
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
