Project & Program Management II

Role Overview

We are seeking an operational specialist to support the Google Meet
Hardware (Rooms) team in New York City. This role will own end-to-end hardware inventory lifecycle tracking, physical setup and maintenance of the NYC testing lab, and procurement/budget support for hardware orders and vendor contracts. The ideal candidate is detail-oriented, comfortable working with physical hardware and enterprise ERP/procurement systems, and proactive in maintaining a clean, fully operational lab environment.

*Key Responsibilities**

1. Hardware Inventory Lifecycle & Asset Management*

- *Asset Ingestion & Tracking:* Intake all incoming prototype, dogfood, and production hardware into inventory tracking tools (SAP Prod / Agile /
gPLM). Record serial numbers, MAC addresses, asset tags, and assign appropriate Project Codes (e.g., brand new MP, dogfood, development, trusted tester).
- *Inventory Trackers & Spreadsheets:* Maintain and update primary hardware inventory trackers (NYC Hardware tracker, GPN Index, Rooms QA inventory) to ensure real-time accuracy of device locations, statuses, and assignees.
- *Audits & Reconciliation:* Perform bi-weekly physical inventory counts/audits across storage rooms, lab benches, and desk areas. Reconcile discrepancies between physical counts and system records.
- *Disposal & E-Cycling (Dispo):* Coordinate quarterly hardware purges, routine lab cleanup, and e-recycling workflows via GUTS and secure disposal partners (SLS/SIMS). Properly categorize, de-register, update status to
"Retired" in SAP Prod, and stage hardware in designated disposal bins.
- *Check-in / Check-out Support:* Manage asset returns and reassignments for cross-functional team members (SWE, QA, PM, UX).

*2. NYC Lab Setup, Device Provisioning & Lab Maintenance*

- *Unboxing & Mechanical Assembly:* Unbox, assemble, mount, and cable new Meet Hardware kits, compute boxes, touch controllers, cameras, microphones, soundbars, and peripheral accessories.
- *Room & Bench Setup:* Deploy and configure Meet Hardware test setups
(Small, Medium, Large room configurations) across lab benches and test rooms in the NYC facility.
- *Device Provisioning & Network Connectivity:* Ensure devices are properly powered, enrolled into appropriate test domains/Armada fleet, connected to the CE/test corporate network, and updated to designated
ChromeOS / Meet software builds.
- *Day-to-Day Lab Readiness:* Maintain the NYC lab in an "always-ready"
state:
- Verify all test stations, displays, peripherals, and compute units are powered on, connected, healthy, and ready for immediate engineering and QA use.
- Continuously organize lab benches, power rails, cabling, and staging shelves.
- Triage basic device power, cable, or network connectivity issues before escalating to engineering.

*3. Procurement & Budget Operations*

- *Purchase Order (PO) Creation:* Initiate and manage POs for hardware purchases, OEM test units (Logitech, Poly, etc.), lab equipment, and third-party vendor services through Google procurement tools (Buying Hub /
Navigo).
- *Risk Assessments & Compliance:* Execute risk assessments in Navigo and ensure proper compliance categorization prior to PO submission.
- *Budget & Contract Tracking:* Track PO approvals, burn rates, and active vendor contracts against Cost Center 716 utilizing the internal contract and PO tracker.
- *Invoice & Supplier Operations:* Coordinate with external suppliers
(e.g., Gecko, NTT Data, Maverick Labels) and Google vendor onboarding systems (Spend/Ariba) to verify invoice accuracy, assist with receipt of goods, and route approvals.

*Required Qualifications & Experience*

- *Experience:* 2+ years of experience in hardware lab management, IT asset management, logistics coordination, or IT operations.
- *Hands-on Hardware Skills:* Comfortable unboxing, assembling, mounting, and cabling conference room hardware, displays, and peripheral electronics.
- *Systems Proficiency:*
- Prior hands-on experience using enterprise ERP/inventory tracking systems (e.g., SAP, Agile/gPLM).
- Familiarity with enterprise purchasing/procurement systems (e.g.,
Ariba, Buying Hub, Navigo, Coupa).
- Proficiency with Google Workspace (Google Sheets, Docs, Drive).
- *Organizational Skills:* High attention to detail with physical inventory tracking, serial numbers, and barcode auditing.
- *Communication & Collaboration:* Excellent communication skills to interface with SWEs, QA, Program Managers, facilities teams, and external hardware vendors.
- *Physical Requirements:* Ability to lift and move equipment up to
35–50 lbs (displays, packaged hardware kits, dispo bins).

*Preferred Qualifications*

- Familiarity with ChromeOS, Google Meet Hardware peripherals, or video conferencing systems (Logitech, Poly, Neat, Lenovo, etc.).
- Experience working inside tech hardware testing labs, AV testing environments, or electronics engineering labs.
- Prior experience managing vendor quotes, statements of work (SOWs), and cost center budget trackers.

Salary Range

$66,120.00 - $104,400.00 USD (Salary)

• Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.
• Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including:

• Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only

• Dental provided through UHC

• Nationwide Vision provided by UHC

• Flexible Spending Account for Health & Dependent Care

• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)

• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera

• Corporate Wellness Program provided by Goomi Group

• Employee Assistance Program

• Wellness Days

  401k Plan

• Basic and Supplemental Life Insurance

• Short Term & Long Term Disability

• Critical Illness, Critical Hospital, and Voluntary Accident Insurance

• Tuition Reimbursement (available 6 months after start date, capped)

• Paid Time Off (accrued and prorated, maximum of 120 hours annually)

• Paid Holidays

• Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law