Responsibilities
- Manage and maintain executives’ complex schedules, executing meetings/ appointments, and scheduling all domestic and international travel arrangements.
- Administration of executives’ and employees’ expense reports.
- Prepare requisitions/purchase orders/invoices for processing
- Manage office administration to include working with vendors/suppliers, preferred hotels, and property management and maintain contracts
- Coordinate office space, allocation, reconfiguration, interiors/furniture and lease
- Coordinate and implement administrative procedures and monitor administrative projects, including catering, event planning, and company announcements
- Prepare email and letter correspondence, contracts, agreements, presentation materials and other business documents
- Manage incoming/ outgoing mail/packages via USPS, FedEx and UPS
- Maintain filing system and tracking of documents
- Perform other duties and project as needed and assigned.
Required Qualifications & Competencies
- AA degree or BA/BS degree in business administration or related field.
- 7+ years of experience as executive assistant to senior level executives with ability to learn quickly and work with little to no supervision.
- Capable of maintaining high level of integrity, confidentiality and professionalism in fast paced environment.
- Highly proficient in verbal and written communication, calendaring, and domestic and international travel arrangements.
- Team player with ability to interact with all levels of staff in fast passed environment remaining flexible.
- Proficiency with computers and office equipment with a wide variety of knowledge of office software to include Outlook, Word, Excel and PowerPoint.
