Management Support Specialist (f/m)

Ref-Code: DE-60449849-EN-15-001
Work area: Administration
Expected travel: 0% - 0%
Career status:
Employment type: Regular Full Time
COMPANY DESCRIPTION
SAP is the global market leader for business software and thus contributes a considerable part of the world's economic power grid. At SAP you get your chance to put your ideas into action with maximum impact.The "Installed Base Maintenance and Support for Applications" (IMS Applications) is a global organization, delivering development support for all companies running SAP solutions and at the same time developing for SAP's installed base customers (continuous innovation).

We are part of the SAP development organization "P&I Suite Engineering". Our highly motivated team includes more than 1300 developers worldwide. We are looking for a Management Support Specialist, who will support the German managers and their teams and acts as coordinator for activities performed across all IMS locations.
EXPECTATIONS AND TASKS
Our Management Assistant is responsible for the operation of daily office functions and duties, including active and autonomous administrative support to the manager(s).

The Management Assistant performs and administers special projects in collaboration with various staff and departments. This includes
- Managing diary/calendar for the SVP of IMS Applications on his behalf, potentially also including calls and voicemails
- Monitoring actions and manage reminders (cross IMS)
- Administrative tasks, such as - Arranging meetings including co-ordination of team meetings and external events - Co-ordination of travel arrangements - Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, inventory etc.
- Supporting internal projects
- Resolving issues with some complexity with limited guidance
WORK EXPERIENCE
5 years of experience as secretary, assistant or comparable experience.
EDUCATION AND QUALIFICATION / SKILLS AND COMPETENCIES
Required skills
- Fluent in English and German
- Organization Effectiveness
- Ability to work independently
- Experience with SAP internal systems/tools like Corporate Portal, ISP
- Demonstrated proficiency with MS Office Tools
- Multi-Tasking Preferred skills
- Experience in a globally distributed team
- Time management
- Priority setting
- Project management
- Multilingual would be beneficial