Avion Hospitality is seeking an experienced and collaborative Accounts Payable Manager to lead our centralized Accounts Payable function supporting a growing portfolio of more than 40 Marriott, Hilton, and Hyatt hotels across the United States.
Reporting to Corporate Finance leadership, this role is responsible for overseeing the complete invoice-to-payment lifecycle while ensuring timely vendor payments, strong internal controls, process consistency, and exceptional customer service for both internal and external stakeholders. The Accounts Payable Manager will lead a team of AP professionals, champion process improvements, and help scale our finance operations as Avion continues its growth.
If you thrive in a fast-paced, multi-entity hospitality environment and enjoy building efficient processes, developing people, and driving operational excellence, we'd love to meet you.
What You'll Do
Accounts Payable Operations
- Lead the full-cycle accounts payable process across all managed hotels, including invoice receipt, coding, approval routing, payment processing, and vendor communication.
- Ensure timely, accurate, and compliant payment processing while maintaining exceptional service for hotel teams and vendors.
- Monitor AP aging, payment schedules, and cash management priorities across multiple entities.
- Own the month-end Accounts Payable close process, including accruals, reconciliations, open-item reviews, and cutoff accuracy.
Systems & Process Leadership
- Serve as the business owner for the M3 Accounts Payable module, Foodbuy procurement platform, OneSource invoice management system, Paymerang payment platform, and Expensify expense reporting system.
- Partner with Finance, Operations, IT, and third-party vendors to improve workflows, resolve system issues, and maximize system capabilities.
- Drive automation, standardization, and continuous improvement initiatives that improve efficiency, accuracy, and scalability.
- Develop, maintain, and continuously improve Accounts Payable Standard Operating Procedures (SOPs).
Team Leadership
- Lead, coach, and develop a high-performing Accounts Payable team.
- Assign and balance hotel portfolios while monitoring workloads and performance.
- Provide ongoing coaching, performance feedback, and professional development opportunities.
- Foster a culture of accountability, collaboration, continuous improvement, and outstanding customer service.
Compliance & Internal Controls
- Maintain vendor master data integrity, including vendor onboarding, W-9 collection, and periodic vendor audits.
- Ensure accurate 1099 reporting and year-end compliance across all managed entities.
- Maintain strong internal controls, approval workflows, and segregation of duties.
- Support corporate, ownership, and external audit requests.
Hotel Transitions & Business Partnership
- Lead Accounts Payable activities for new hotel transitions, including system implementation, workflow configuration, vendor migration, onboarding, and training.
- Serve as the primary escalation point for hotel Controllers, General Managers, vendors, procurement partners, and internal departments regarding Accounts Payable matters.
- Partner closely with Accounting, Treasury, Operations, Procurement, and hotel leadership to deliver a seamless AP experience across the organization.
