Executive Assistant

Executive Assistant

Are you an experienced Executive Assistant who loves being at the heart of a busy, fast-moving environment?  We’re looking for a highly organized, proactive and personable Executive Assistant to provide exceptional support to two VPs.

This is a varied and fast-paced role where no two days are the same, from managing complex diaries and travel arrangements and coordinating meetings to supporting key projects and helping everything run smoothly behind the scenes.

What's in it for you?

Along with offering a competitive salary package, we also offer:

• A supportive team environment where everyone really is working toward the same goal.
• A strong open-door policy within management
• An environment where you will be given the tools and opportunities to further your career
• Pension scheme
• Healthcare Cash Plan Scheme
• 25 days holiday plus bank holidays with option to buy additional holiday
• Free Onsite Parking and free onsite gym
• Flexible home working
• Cycle to work Scheme
• Reward schemes

What you will be doing:

• Prepare correspondence, reports, presentations, agendas, minutes.
• Receive screen and direct incoming calls, visitors, mail and email.
• Manage complex diaries and coordinate meetings and appointments.
• Arrange flights, accommodation and other travel requirements.
• Manage expenses for senior stakeholders as required.
• Provide reception cover and general office support when needed.
• Support internal communications, including Town Hall slides and coordination.
• Coordinate the employee recognition scheme.
• Research and summarize complex information in preparation for meetings and projects
• Attend staff meetings, taking notes and tracking actions.
• Manage and maintain distribution lists.
• Other duties as assigned

What we are looking for:

• Previous experience gained as an Executive Assistant, Personal Assistant or in a similar role.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Excellent Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
• Strong written and verbal communication skills.
• Excellent attention to detail and a high standard of accuracy.
• Comfortable working in a fast-paced environment where priorities can change quickly.
• Professional, personable and confident when dealing with senior stakeholders.
• Discreet and trustworthy, with the ability to handle confidential information.
• Strong problem-solving skills and a practical, can-do approach.
• Flexible, adaptable and willing to get involved across a broad range of responsibilities.

#LI EMEA

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The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.

Avnet is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are interested in applying for employment with Avnet and need special assistance or an accommodation to apply for a posted position contact our Human Resources Service Center in your region: Americas applicants – [email protected], Asia applicants - [email protected], EMEA applicants - [email protected].

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