SUMMARY: Supports the Senior Executive Assistant and management team with daily operations, special projects and on-going requirements of Federal, State and Local accreditation and funding sources.
SUPERVISOR: Senior Executive Assistant
DUTIES AND RESPONSIBILITIES:
- Answering phone calls and greeting visitors, staff, etc. Directing visitors, staff, etc. to appropriate departments. Follows through on inquiries as appropriate and in a timely manner.
- Sort and distribute mail to the agency.
- Maintain files and official records as required for local, state, federal and accrediting bodies.
- Managing the facilities and equipment. (Orders, receives, stores and maintains supplies for office location; prepares check requests for administrative expenditures; communication with maintenance/contractors for maintenance and repairs, etc.)
- Creates, updates and distributes agency contact information and monthly calendar; maintains schedule of meeting rooms at office location.
- Assists in preparation for leadership meetings (and as needed, Board) (agendas, invitations, arrangements, reports, etc.).
- Decision-making skills to work autonomously and manage specific tasks.
- Participate in agency and/or community meetings and organizations as requested or required.
- Supports leadership in short and long-term goals and responsibilities as needed.
- Serves as Notary Public for agency operations, as needed.
- Handle confidential information responsibly.
- Comply with agency policies and procedures, COA regulations, federal and state requirements, and educational/certification/registry requirements.
- Performs other duties as assigned.
The Duties and Responsibilities above represent the most significant duties of this position, but do not exclude other assignments that would be within the qualification and responsibility levels of this position.
