Job Title: Assistant Purchasing Specialist
Job Summary:
The Assistant Purchasing supports the Purchasing Department by assisting with procurement activities, maintaining accurate records, and ensuring materials and supplies are ordered, received, and documented in a timely and cost-effective manner. This role helps ensure uninterrupted operations by coordinating with vendors, internal departments, and the purchasing team.
Essential Duties and Responsibilities:
- Assist with creating and processing purchase orders in accordance with company policies
- Communicate with vendors regarding pricing, availability, delivery schedules, and order status
- Track and follow up on open purchase orders to ensure timely delivery
- Maintain accurate purchasing records, invoices, and related documentation
- Verify received materials against purchase orders and report discrepancies
- Assist with inventory tracking and reporting as needed
- Support cost control efforts by obtaining quotes and comparing pricing
- Coordinate with accounting and other departments to resolve purchasing or invoice issues
- Maintain vendor files and assist with vendor onboarding
- Perform general administrative duties related to purchasing operations
Qualifications:
- High school diploma or equivalent required; associate degree or coursework in business or supply chain preferred
- Previous experience in purchasing, procurement, or administrative support preferred
- Strong organizational and time-management skills
- Attention to detail and accuracy
- Proficient in Microsoft Office (Excel, Word, Outlook) and purchasing or ERP systems
- Ability to communicate effectively with vendors and internal teams
- Ability to work independently and handle multiple priorities
Physical Requirements:
- Ability to sit or stand for extended periods
- Ability to lift up 35lbs.
Work Environment:
- Office and/or manufacturing environment
- Fast-paced setting with frequent interaction across departments
Reports To:
Purchasing Manager
