BAE Systems is seeking a highly organized and proactive Administrative Support Specialist to provide essential operational support to the program and technical teams of a high-profile U.S. Navy weapon system. The successful candidate will serve as a cornerstone of the Strategic Systems Program (SSP), ensuring the seamless execution of business operations, complex event logistics, and Program Management Office (PMO) activities. Key Responsibilities Event & Meeting Coordination
Lead the scheduling and logistical planning for meetings, conferences, workshops, and special events.
Coordinate and facilitate Microsoft Teams meetings for the PMO and business operations, including the preparation and presentation of supporting materials.
Manage the end-to-end process for meeting minutes, ensuring accurate documentation and timely delivery of action items.
Process and submit visit requests for customer meetings, training events, and conferences.
Business Operations Support
Provide cross-functional administrative support to key business areas, including Training, Talent Acquisition, and Safety.
Manage travel expense processing and related administrative duties.
Review administrative policies and processes to advocate for improvements and efficient disposition.
Update and maintain internal work instructions to ensure operational consistency.
Personnel & Facility Management
Lead the onboarding process for new hires across all program areas.
Develop and maintain the accuracy of onboarding tools, checklists, and integration materials.
Coordinate internal office and cubicle moves and maintain up-to-date office seating charts.
General Support
Provide flexible administrative assistance to other groups within the SSP Program as required.
Perform other related duties as assigned to support the operational needs of the SSP Program.
Monitor and welcome guests as enter the BAE office.
Ensure security procedures are followed for all visitors entering the space.
Job details are sourced from the employer's original posting.
