This role would be expected to provide comprehensive administrative support to two large program teams in the Space Systems. The selected candidate will provide a full range of administrative work assignments for Directors and program teams. We are looking for an ambitious Administrative Associate, who is proactive, driven, detailed, highly organized, an effective communicator and comfortable interacting with all levels of management.
The Space Systems Strategic Business Unit unites space activities under one umbrella and collaborative environment: Civil Space, National Space, and Military Space.
What You’ll Do:
- Provide a wide variety of administrative tasks for programs, and associated program team members within Space Systems.
- Maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc.
- Prepare written documents, communications, and presentation materials for meetings and presentations.
- Maintain program calendars and schedule meetings in Outlook.
- Arrange meetings with internal and external customers.
- Set-up and support meetings and keep minutes as necessary.
- Greet external visitors.
- Order catering for meetings and events.
- Make conference room reservations.
- Coordinate office moves for new and current program team members.
- Make travel arrangements and reservations.
- Prepare travel and business expense reports using Concur.
- Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
- File and retrieve records, folders, or other materials.
- Coordinate events and training for the Strategic Business Unit (SBU).
- Work with sensitive and highly confidential information and maintain proper confidentiality.
- Represent organizational unit in understanding and working with administrative policies and procedures.
- Maintain a regular and predictable work schedule.
- Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
- Perform other duties as necessary.
On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.
Working Conditions:
- Work is performed in an office environment, laboratory, cleanroom, or production floor.
