Material Provisions Co-ordinator

Job Title: Material Provisions Co-ordinator

Location: Portsmouth Naval Base – Fully On-Site

We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role

Referral Bonus: £1,000

Grade: GG08

You’re expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development.

We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager.

If you don’t feel you can talk to your line manager, you can contact your HRBP.

PLEASE NOTE: Should you be invited for interview; you acknowledge that the Recruitment team will contact you and your line manager regarding your application for this opportunity.

Job Description:

You will ensure that all materials and tooling for Service Orders and Operations at the work enablement phase are identified, kitted and available to allow work to be passed to production. You will co-ordinate and work collaboratively with logistics and supply chain teams, to ensure that work is prepared and ready in sufficient time for the current scheduled start date and priority defined by the Work Management Tool.

Core duties:

• You will carry out enablement checks to ensure right materials and tooling is assigned to work orders and operations to allow first time execution of work
• You will ensure prompt resolution of material and tooling issues through use of the Work Management Tool and associated processes. As per planning guides and WOW BMS document
• You will kit materials to Service orders in the lay apart areas, so materials are in hand and accountable for ensuring the delivery of Service Orders and Operations materials to the receipt and dispatch area of the project
• You will work collaboratively with Supply Chain and the Asset Management team to assist in the provision of MSM and responsible for arranging collection from the ship and MOD stores and for kitting MSM as part of the work enablement process
• You will maintain and monitor both the consumable containers and line side feeds
• You will work collaboratively with the Production Planners and Supply Chain team by completing material usage reviews and ensuring the relevant follow up actions are actioned by ensuring planning task lists are updated in conjunction with Production Planners so lessons are identified for future projects
• You will take issues and problems with materials/tooling and apply fundamental problem-solving skills to resolve issues that arise through the enablement and execution of work

Essential Skills:

• You will hold knowledge of ship repair production processes, methods and safe practices within one or more trade disciplines and the practical implications of product safety assurance (SHE knowledge/background)
• You will be able to find and extract material components from customer requirements and liaise with customer where necessary to resolve technical issues
• You will be PC literate and proficient with Microsoft Excel/Access and able to use an ERP system without supervision to undertake the planning role such as SAP

The Production Planning and Controls Team:

This is an opportunity for you to come into a varied role split between both office & hands on ship work. This will provide exposure with a range of stakeholders, including Project Managers & the Royal Navy. With this exposure to a wide area of the business & ships, this is an opportunity for development & progression.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 5th November 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

#LI-AG1

#LI-Onsite

Job Title: Material Provisions Co-ordinator

Location: Portsmouth Naval Base – Fully On-Site

We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role

Referral Bonus: £1,000

Grade: GG08

You’re expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development.

We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager.

If you don’t feel you can talk to your line manager, you can contact your HRBP.

PLEASE NOTE: Should you be invited for interview; you acknowledge that the Recruitment team will contact you and your line manager regarding your application for this opportunity.

Job Description:

You will ensure that all materials and tooling for Service Orders and Operations at the work enablement phase are identified, kitted and available to allow work to be passed to production. You will co-ordinate and work collaboratively with logistics and supply chain teams, to ensure that work is prepared and ready in sufficient time for the current scheduled start date and priority defined by the Work Management Tool.

Core duties:

• You will carry out enablement checks to ensure right materials and tooling is assigned to work orders and operations to allow first time execution of work
• You will ensure prompt resolution of material and tooling issues through use of the Work Management Tool and associated processes. As per planning guides and WOW BMS document
• You will kit materials to Service orders in the lay apart areas, so materials are in hand and accountable for ensuring the delivery of Service Orders and Operations materials to the receipt and dispatch area of the project
• You will work collaboratively with Supply Chain and the Asset Management team to assist in the provision of MSM and responsible for arranging collection from the ship and MOD stores and for kitting MSM as part of the work enablement process
• You will maintain and monitor both the consumable containers and line side feeds
• You will work collaboratively with the Production Planners and Supply Chain team by completing material usage reviews and ensuring the relevant follow up actions are actioned by ensuring planning task lists are updated in conjunction with Production Planners so lessons are identified for future projects
• You will take issues and problems with materials/tooling and apply fundamental problem-solving skills to resolve issues that arise through the enablement and execution of work

Essential Skills:

• You will hold knowledge of ship repair production processes, methods and safe practices within one or more trade disciplines and the practical implications of product safety assurance (SHE knowledge/background)
• You will be able to find and extract material components from customer requirements and liaise with customer where necessary to resolve technical issues
• You will be PC literate and proficient with Microsoft Excel/Access and able to use an ERP system without supervision to undertake the planning role such as SAP

The Production Planning and Controls Team:

This is an opportunity for you to come into a varied role split between both office & hands on ship work. This will provide exposure with a range of stakeholders, including Project Managers & the Royal Navy. With this exposure to a wide area of the business & ships, this is an opportunity for development & progression.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 5th November 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

#LI-AG1

#LI-Onsite